Nine Orchard Hotel

ACCOUNTING MANAGER

DEPARTMENT: Finance

REPORTS TO: Director of Finance

SUMMARY:

As the Accounting Manager, you will prepare and maintain financial records to track the organization's assets, liabilities, profit and loss, tax liabilities, and other related financial activities.

CORE FOCUS & ESSENTIAL RESPONSIBILITIES:

• Qualified candidates will successfully support the Director of Finance in the day-to-day operation of the department.
• Oversees Accounts Receivable, Accounts Payable, and General Ledger Reconciliations.
• Utilizes Accounting IT systems to facilitate processes and maintain records
• Support all aspects of Accounting Management (billing, tax forms, reporting, etc.)
• Assists in the formulation and verification of internal controls and policies to comply with company requirements.
• Assists in preparing financial statements in compliance with company guidelines and requirements.
• Manage journal entries, invoices, and other items to reconcile accounts for the monthly or annual closing.
• Oversees Accounts Payable, Accounts Receivable, and the Guest Ledger
• Posts Accounts Payable invoices
• Assists the Director of Finance with the preparation of the budget and forecasts
• Reviews the company’s accounting information to identify and resolve any inaccuracies or imbalances
• Has full knowledge of Accounts Receivables, Liens, Lien releases, and collection procedures
• Strong knowledge of Accounting principles and understanding of all Accounting areas (such as Accounts Payable, Accounts Receivable, Income Audit, and Payroll)
• Assists the Controller or Director of Finance with bank statements, sales, occupancy taxes, corporate reporting requirements, budgeting and monthly financial preparation, credit card reconciliation, and cash deposit reconciliation.
• Assists in the maintenance of internal Accounting controls
• Conducts internal audits whenever necessary
• Conducts bank/reference checks for any direct billing requests
• Conducts house-bank audits monthly to review banks belonging to Front Office Manager/Manager on Duty/Front Office Agents/Night Auditors
• Must be able to perform any other duties assigned by Management

ESSENTIAL QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with a disability to perform essential functions.

• Ability to satisfactorily communicate in verbal and written English with guests, management, and co-workers to their understanding.
• Prioritize and organize work assignments, and have timely follow-up and execution.
• Have superb time management skills.
• Maintain complete knowledge of all hotel services/features and hours of operation.
• Ability to comply with the physical requirements as outlined below.
• Technologically sound with Microsoft Office applications
• Must be able to maintain a flexible work schedule to include Overnights/Weekends and Holidays

REQUIRED EDUCATION and/or EXPERIENCE

Must have a minimum of 12 months of experience in an accounting role. Additional hotel experience preferred. College degree preferred.

LANGUAGE, MATHEMATICAL AND REASONING ABILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The candidate must meet the following cognitive abilities:

• Ability to understand guests’ service needs & requests.
• Ability to acknowledge guests’ requests in a polite manner.
• Ability to clearly communicate in verbal and written English (additional foreign languages are encouraged and preferred).
• Ability to apply logical thinking and understanding to carry out written and oral instructions.
• Ability to address and solve problems involving guest and operational issues.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. The performance of this position may occasionally require exposure to areas where under certain use of Personal Protective Equipment such as safety glasses with side shields and mandatory hearing protection. Primary environment: ambient room temperatures, lighting, and traditional office equipment as found in a typical hotel environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Sit, walk and stand continuously.
• Lift/carry 10 pounds (frequently) and 25 pounds (occasionally)
• Bend, squat, crawl, and reach above shoulder level.
• Use dominant hand coordination to simple grasping, pushing/pulling, and fine manipulation.
• May be exposed to extreme temperatures, dust, dampness, height, and moving machinery

We are an Equal Opportunity Employer committed to a diverse work environment.