Job description

BE a Game Changer. BE Enterprising. BE Entrepreneurial. Be all that and more at Colliers. Join our Greater Philadelphia Industrial team as Transaction Coordinator

At Colliers, we help leaders succeed by helping them build amazing workplaces, businesses, and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed. Our Greater Philadelphia Industrial team strives to provide best in class service to our regional and national clients. As Team Operations Lead and Transaction Coordinator, you will be tasked with assisting our team in management of day-to-day operations and implementation of strategic objectives.

Who you are

You are digital savvy who loves using your skill to see the bigger picture and advance strategic goals. You are driven and eager to work with your team to see the project through from beginning to end, which includes development and implementation digital marketing campaigns to promote the Colliers Greater Industrial platform, individual professionals, and the institutional clients we represent to assist in closing the deals.

With an ultimate goals of due diligence process, maintaining brand awareness, and serving our clients. You are familiar with using industry leading digital tactics and data driven methods, leveraging both native and paid exposure spaces.

You are a big-picture professional, motivated, and driven by the success of the team. You are comfortable in a fast-paced environment and maintain your focus on critical, long-term goals and strategies. You are highly organized and detailed, enjoy interfacing directly with clients, and have the ability to coordinate a multitude of regional and national projects.

What you bring

› Bachelor’s degree or equivalent experience.

› Advanced technical and computer skills, including high proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel).

› Must have Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat).

› 3+ years’ experience supporting sales team in with Commercial Real Estate experience preferred.

› An excellent command of writing, grammar, punctuation and plain-English principles.

› High levels of confidentiality, tact, and diplomacy a must.

› Flexibility with working hours a must.

› Action oriented and enjoys working hard; is goal oriented, energetic willing to take on challenging assignments, and comfortable in client facing settings; seizes personal development opportunities.

› Dedicated to meeting the expectations and requirements of internal and external customers; acts with customer in mind and is able to adapt to various personality types; establishes and maintains effective relationships with customers and gains their trust and respect.

› Must be resourceful (people, material, and support) to get projects done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files it in a useful manner.

› Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing; especially in the face of resistance or setbacks.

Bonus skills and experience

› Have a sense of urgency.

› Strong ability to be resourceful and resolve issues quickly.

› The ability to deliver excellent customer service at all levels of the organization through clear and concise oral/written communication.

› Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.

Your core talents

› You have a strong work ethic, the strength to thrive in a dynamic and demanding work environment, and an ability to meet critical deadlines.

› You are a team player.

› You are well organized and with excellent time management skills.

› You can shift priorities and deliver projects on a timely basis.

› You have excellent communications skills throughout the organization – from top level executives, sales team, marketers to support staff.

What responsibilities of this role looks like

› Works within the regional marketing group to interface with the organization and Greater Philadelphia Industrial team on their marketing requirements.

› Manage Commercial Listings from the beginning of the deal until completion.

› Update agreements and documents

› Create marketing brochures/ surveys/ OMs/ BOVs/ aerials/ data sheets / client specific packages/ aerials/ maps

› Create marketing blasts/newsletters/ social media content

› Uploading and managing online listing websites, such as colliers.com and other relevant media (CoStar, LoopNet)

› Schedule email blasts

› Order signage, drone aerials, postcards

› Basic research information for prospect list

› Research property site information using various sources (Costar, Loopnet, LandVision, local county sites)

› Create aerial, maps, and site packages.

› Manage production of research and design for market information site packages

› Solely manage activity reports via spreadsheets and VTS system for Landlords.

› Create surveys for Tenant/Buyer representation opportunities

› Coordinate printing, binding, of marketing materials, tour books, presentations, etc.

› Coordinate printing/scanning with outside vendors.

› Contacting outside brokers/landlords for property information

› Create and manage monthly availabilities

› Create, enter data and manage databases for brokers distribution or blast lists.

› Enter information into SalesForce

› Create and manage Facebook, website, newsletter, Linkedin, Twitter, etc. pages

› Create effective strategies and management of all social media sites and content

› Creating and managing personal email blast and contact lists for each broker

› Create Press Releases for Brokers completed deals

› Commission Statements

› Exclusive Agency

› AOS Agreements/Lease Agreements Documents

› Maintaining completed deals database for your team

› Assist in setup/breakdown of vendor shows

› Purchasing and expensing broker’s company accounts

› All other duties assigned

BE who you are and what you want to be with Colliers.

Job Type: Full-time

Schedule:

• 8 hour shift

Experience:

• Adobe InDesign: 1 year (Required)

Work Location: Hybrid remote in Philadelphia, PA 19103

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