Job description
Position Details
Advertising/Posting Title
Event & Scheduling Coordinator
Diversity Statement
The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are required to include in their cover letter information about how they will further this goal.
Posting Summary
Administer and coordinate scheduling of University space, services and equipment requested by University affiliated groups or eligible external groups. Determine appropriate eligibility by interpretation of University policies and provide consultation to ensure all needs of sponsoring groups are met. Recommend, create and modify central scheduling processes including modification of the scheduling software structure as needed. Analyze and report on utilization of spaces used for events. Operate university vehicle to transport event management materials and equipment.
Reporting to the Assistant Director for Campus Event Services, this position requires active engagement in learning and practicing principles of social justice and inclusion, environmental sustainability and delivering great customer experience. Administer and coordinate scheduling of University space, services and equipment requested by University affiliated groups or eligible external groups. Determine appropriate eligibility by interpretation of University policies and provide consultation to ensure all needs of sponsoring groups are met. Recommend, create and modify central scheduling processes including modification of the scheduling software structure as needed. Analyze and report on utilization of spaces used for events. Operate university vehicle to transport event management materials and equipment.
Minimum Qualifications (or equivalent combination of education and experience)
Bachelor’s degree and three years of customer service, hospitality or conference/event related experience; computer experience with demonstrated understanding of space scheduling, financial, database and other software applications; effective interpersonal communication and organizational skills; experience working effectively in teams and independently; a valid driver’s license to operate University vehicles; ability and willingness to work within flexible hours including early mornings, evenings, and weekends; and demonstrated ongoing commitment to workplace diversity, sustainability and delivering exceptional value and great experience to customers.
Desirable Qualifications
Experience working in higher education and familiarity with campus space scheduling software desirable.
Other Information
Occasionally work within flexible hours including early mornings, evenings, and weekends
Special Conditions
A probationary period may be required, Bargaining unit position, External candidates must complete a 4-month probationary period, Occasional overtime/weekend hours required, A probationary period may be required for current UVM employees, Travel to and from worksites required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy
FLSA
Non-Exempt
Payband Min (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))
32000.00
Payband Max (Represents full-time (12 months, 1.0 FTE) equivalent salary. Must be prorated for jobs less than 12 months or 1.0FTE (Salary/12 x # of months x FTE))
60800.00
Staff Hiring Band
Hiring salary budgeted at low end to mid pay band
Union Position
Yes, CTS
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Open Date
08/31/2022
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled
No
Position Information
Position Title
Process Coordinator
Posting Number
S3850PO
Department
University Event Svcs/11570
Position Number
00023280
Employee FTE
1.0
Employee Term
12
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- American Alliance of Museums
- American Association for Affirmative Action
- Burlington Free Press
- Rutland Herald
- CareerBuilder
- St. Albans Messenger
- Chronicle of Higher Education
- Community Organization (Please specify below)
- Consortium of Higher Ed LGBT Resource Professionals
- Craig's List
- Department of Labor
- BostonWorks
- Diverse Issues in Higher Education
- DiversityDB
- Diversity, Inc.
- Glassdoor
- HBCU
- Job Central
- HERC
- HigherEdJobs
- Hispanic Outlook
- Indeed
- Inside Higher Ed
- Job Fair
- JobsinvT
- LatPro
- Listserv (Please specify below)
- Monster
- NAFSA: Association of International Educators
- NCAA Job Market
- NEACAC
- PoliceOne
- Seven Days
- Trade Show/Conference (Please specify below)
- UVM Catamount Job Link
- UVM Employee (Please specify below)
- UVM Employment Web Site
- Vermont JobLink
- SHRM
- Vermont Library Association
- CUPA
- Women in Higher Education
- Workplace Diversity
- NACUBO
- Zip Recruiter
- Other (Please specify below)
- * Please specify here where applicable. Enter "NA" if not applicable.
(Open Ended Question)
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter/Letter of Application
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