Job description

Purpose:

The Human Resources Coordinator is responsible for various confidential administrative functions in the HR department; to include (but not limited to): performing as a front-line liaison between employees and Management, data management of potential applicants, assisting with preparation for new employee orientation, handling reporting requirements, maintaining employee records and providing other daily HR functions for the Human Resources Manager and Benefit/Risk Compliance Manager.

Key Responsibilities:

• Assists with regard to day-to-day efficient operation of the HR office
• Maintains employee information by entering and updating changes and new hires in HRIS and ensuring recordkeeping compliance
• Preparation of new hire packages and materials.
• May assist with Administration of Drug Testing and Background Checks
• Assists with administration related to human resources and safety, as required
• Acts as a first line contact for employees
• Answers questions regarding policies and procedures. Determines when to escalates employee issues to the HR Manager or Benefit/Risk Compliance Manager
• Verifies I-9 and EEO-1 documentation and maintains current records and conducts annual audits, as required.
• Prepares and files HR paperwork and correspondence, as required.
• Updates employee files and the HR filing system regularly
• Administers DOL and Unemployment Reporting, as required
• Assists in preparation of training modules and materials as needed
• Assists with providing terminating employees with Exit Interview Survey and analyzes responses
• Assists with ordering and tracking of expenses related to human capital
• Coordinates temporary recruitment with agencies and Managers and analyzes, codes and approves payment for temporary staff and other HR invoices for A/P
• Answers incoming phone calls and routine e-mails, as needed, and provides enhanced customer service to employees, prospective candidates, HR vendors/search firms etc.
• Maintains quality service by implementing and following organization standards
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Assists with HR documentation, as requested
• Maintains organization charts and job descriptions
• Updates employee phone directories
• Administers monthly HR reporting including Recognition Awards, New Hires and Terminations
• Responsible for oversight of donations and gifts
• Handles Florida Real Estate Sales License Activations/Deactivations
• Assists with administration and recordkeeping for employee Development Plans and Annual Performance Reviews, Engagement Surveys and other HR functions
• Performs other HR and/or Benefit/Risk related duties/special assignments, as required Benefit/Risk
• Oversees the management of employee information in HRIS
• Coordinate and schedule First Aid/CPR classes
• Enter new vendors and make changes into system upon approval
• Enter insured vendors in to in-house database (once approved)
• Scan all Certificates Of Insurance in the database
• Follow up on expired vendors Certificates Of Insurance
• Send out benefit packages to newly eligible employees
• Manage the Labor law posters including ordering and invoicing
• Produce the OSHA logs per location and distribute
• Assist with verification of employment request
• Assist in collection of data and files for workers’ comp audits
• Assist in collection of data and files for 401K audits
• Administers Total Compensation Statements
• Payroll backup

Qualifications:

• High School Diploma; College or Bachelor’s Degree desirable
• Minimum of 3 years’ experience in Executive Administration required; Knowledge of Human Resources process, laws, regulations and procedures required
• Proven ability to work independently and confidentially
• Ability to work under pressure generated by short and changing deadlines
• Must have ability to communicate confidently with all levels of employees and anticipate responses by providing reasonable business solutions
• Must have customer-facing personality, be an assertive (but not aggressive) proactive, go- getter who takes initiative and has a strong desire to learn
• Must have excellent interpersonal skills, communication skills and strong attention to detail
• Microsoft Office proficiency including Outlook, Word, Excel and PowerPoint is required
• Previous experience working in a HRIS database and /or ATS is beneficial but not required
• Must maintain employee confidence and protect operations by keeping Human Resources information secure

Job Type: Full-time

Pay: $19.00 - $22.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Coconut Creek, FL 33073: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Describe your experience with onboarding new employees.
• Describe your experience if any any with employee recruitment.
• Share what HR related software or programs you have field experience using.

Experience:

• Human resources: 3 years (Required)
• Clerical: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Microsoft Outlook: 1 year (Required)
• Office Management: 1 year (Preferred)

Work Location: One location

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