University Staff

Description

University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Emergency Medicine

Official Title: Business Services Program Manager

Working Title: Office Manager

Position #00804745 – Requisition #28266

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.

The Department of Emergency Medicine, Office Manager has an opening for a full-time University Staff (unclassified) Office Manager position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Examples of Work Performed

Executive Administration:

• Supervises Business Services Professionals (Executive Assistants), which includes all aspects of performance management, such as performance planning, conducting evaluations, resolving disputes and training.
• Manage departmental Virtual Assistants including onboarding, training, performance evaluations, recruitment, and resolving disputes.
• Provide back up support to the EA supporting the Vice Chairs as needed.
• Provide back up support to EA supporting the Department Chair as needed.
• Provide advanced support for administrative and operational activities/functions of the department.
  • Review current processes for improvement opportunities.
  • Develop and implement procedures to streamline processes for improved efficiency.
• Develop, implement, and sustain policies and procedures to govern departmental operations in conjunction with the DFA and Assistant DFA.
• Provides training and support with scheduling and preparation for meetings and conferences rooms.
• Create and draft letters of recommendation for the annual promotions, grant submission processes, and other required letters.

Space:

• Assist with long-range space planning for all aspects of Emergency Medicine including administrative and research space.
• Manage the annual survey and inventory for office and research space through the Webspace system.
• Responsible for office space changes and moves, including coordination with Facilities, IT, and other services as required.
• Assist with office layout planning and office moves, including set up of IT systems for faculty and staff.

Recruitment:

• Oversee the recruitment process for all faculty with the department in conjunction with the Vice Chair of Strategy.
• Work in conjunction with Emergency Medicine human resources team to manage the recruitment process for faculty positions, which includes writing, reviewing, and editing job descriptions, managing applications, etc.
• Assist Vice Chair of Strategy in faculty recruitment with project management, process improvement, and reporting.
• Help with website changes and development of materials and coordination for video production for the Department’s Diversity, Equity, and Inclusion initiatives.

General:

• Manage supply inventory levels and place orders as necessary.
• Manage the process to purchase IT equipment as directed by the Department in conjunction with School of Medicine IT support.
• Development of procedural and informational materials for the department including process documentation and various information guides.
• Analyze, interpret, and maintain knowledge of procedures, regulations and policies established by the University, and other external entities.
• Assist with ad hoc projects and processes as needed.
• Act as a backup to the Department’s Special Event Coordinator.
• Other duties as needed.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications

• Bachelor's degree in a related field.
• At least four (4) years of experience in an administrative/office management capacity.

Applicants must meet minimum qualifications at the time of hire.

Salary and Benefits

The salary range (or hiring range) for this position has been established at $70,210 to $89,307.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits:

Total Compensation Calculator:

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Special Instructions to Applicants : Required Application Materials: To apply, please visit: Application Materials Required : Cover Letter, Resume/CV, List of References Application Materials Instructions : Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled. PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Job Category : Business Services

Primary Location : Aurora

Department : U0001 - DENVER & ANSCHUTZ MED CAMPUS - 20353 - SOM-EM MED CLINICAL

Schedule : Full-time

Posting Date : Nov 23, 2022

Unposting Date : Ongoing

Posting Contact Name : Jacob Green

Posting Contact Email : jacob.green@cuanschutz.edu

Position Number : 00804745