Job description

Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv – this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job Posting Title
Academic Administrator, Computer Science Department (Part Time)
Job Description Summary
Admin Casual
Job Description
Position Summary

The Academic Administrator provides administrative and operational support to the chairperson of Computer Science, and the teaching needs of the departmental faculty members and student inquiries. Specific responsibilities include managing the budget and accounts payable; overseeing faculty grants and student expenditures, supervising work-study students; coordinating the hiring process for new faculty; planning, publicizing and overseeing department events; preparing materials for department meetings, taking meeting minutes, assist with curriculum planning and course scheduling. Provides administrative support to the research assistants and students in the HCI laboratory.

Primary Position Responsibilities

• Provides operational support for faculty and staff in these areas and provides continuity during transitions of department chairs.

• Budget and fiscal management; responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing analysis of spending within the budget. Administers endowed funds and grants that support teaching and research programs.

• In consultation with the chair and co-director, prepares curriculum and staffing documentation and maintains student records.

• Responsible for arranging logistics for meetings and special events.

• Managing the day to day responsibilities of the office; answering telephone and email inquiries, sending communications via email, calendar management and space reservations, ordering and maintaining stock of office supplies.

• Assumes additional responsibilities and special projects as necessary

Supervisor Responsibilities

• Work study students.

Experience Required

• Bachelor degree preferred or equivalent 3+ years of administrative experience in higher education or business.

Skills and Abilities Required

• Strong computer skills and thorough knowledge of MS Office (Word, Excel, Power Point, etc) and Google applications (calendar, documents, etc).

• Ability to multi-task and work closely with a colleague on a daily basis.

• Excellent interpersonal and written communication skills required, prior accounting experience desirable.

• Must be able to work effectively in a culturally diverse environment.

• Office Management skills and attention to detail

• Ability to work independently and to seek out answers from others at the college.

• Wellesley Alum preferred

Other:

• Part Time, 17.5 hours/week

• The ideal scheudled is Mon/Tues, 6 hours each day and one remote day Weds, 5.5 hours. We anticipate this support being needed for a 3 month period.

• All employees hired after August 2, 2021 are required to upload proof of vaccination and booster against COVID‐19, subject to approved medical or religious exemptions or disability accommodations.

Worker Sub-Type
Intermittent Fixed (Fixed Term)
Time Type
Part time
EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

Job Type: Part-time

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