Job description

Academic Records Specialist/Transcript Evaluator

Southeastern Oklahoma State University's Registrar’s Office invites applications for the position of Academic Records Specialist/Transcript Evaluator.

SUMMARY

This position will support the Registrar’s Office by serving as an Academic Records Specialist/Transcript Evaluator for the office. The primary responsibilities will be to coordinate the transfer transcript evaluation/course equivalency project, update credit equivalencies and substitutions, and assist the Registrar with graduation applications. May also greet and assist students as they call or come to the Registrar’s Office helping them with transcript requests, graduation appointments, and any other records related requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Transcript Evaluations. Develops and coordinates process for transfer credit evaluations. Includes developing online process for students to submit requests to review equivalencies or substitutions which would route to appropriate academic departments for approval. Once approved, responsible for updating those approvals in Degree Audit so the changes are available for advisors.

· Graduation Application Process. Collects and enters data regarding graduation applications and any updates/changes to a student’s degree plan in Degree Audit. Assists the Registrar with final graduation checks and processes.

· Courses Equivalencies. Coordinates process to maintain course equivalencies in Colleague from the OSHRE Transfer Equivalency Project and the Texas Common Core numbering project. Performs yearly updates on equivalencies to make sure they are current in the system.

· Enrollment. Process enrollments drop/adds, cancellations, and complete withdrawals.

· Transcript Scanning. Responsible for logging and scanning incoming transfer transcripts. Includes identifying if student has applied and/or previously attended SE, verifying school’s accreditation, entering information in IASU, and scanning/indexing in document imaging system.

· End of Semester Grades. Assists with final degree review and conferrals for students who have applied for graduation. Assists in checking miscellaneous lists after grades for academic notice, probation suspension, President's Honor Roll, Deans' Honor Roll, etc.

· Receptionist. Assists with student questions and/or directs them to appropriate person. Performs clerical duties as needed including filing, answering phones, and assisting fulltime employees. Troubleshoots questions to determine what student needs.

· Manages the transcript and registrar email accounts.

· Other duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED: This position requires the execution of responsibilities with minimum direct supervision and with considerable initiative. The individual must be able to work in an environment of constant interruption. A commitment to diversity and demonstrated ability to work with diverse persons. Must be proficient in MS Office. High school diploma required.

PREFERRED: Bachelor’s degree or higher education experience.

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,000 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is January 3, 2023. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 23 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

To Apply please visit: https://seok.csod.com/ux/ats/careersite/1/home/requisition/111?c=seok

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.