SUMMARY: Responsible for providing entry level bookkeeping and accounting support to the Accounting Services Department by proactively ensuring timely and accurate processing of client checks and payables in accordance with Firm policies by performing the following duties.

DUTIES AND RESPONSIBILITIES:

• Ensures timely and accurate processing of client deposits, invoices, checks and payables, and related accounting entries; proactively processes all transactions in accordance with Firm policies.
• Completes payments and controls expenses by receiving payments and processing, verifying and reconciling invoices.
• Receives, reviews, and enters client invoices in accordance with policy guidelines.
• Researches and resolves discrepancies.
• Maintains records and analyzes collections, updates and summarizes payables.
• Reviews correspondence submitted by clients and make necessary adjustments/notifications.
• Daily mailbox remittance monitoring.
• Processes accounts payable payments utilizing the Firm's Accounts Payable software programs.
• Provides accurate and effective document preparation and records management relative to the accounts payable function.
• Assists Accounting Services Department with various administrative tasks such as printing checks, scanning, etc.

COMPETENCIES:

• Ability to communicate well with others on staff as well as clients, both orally and in writing.
• Ability to manage workload and deadlines, works autonomously under the pressure of tight deadlines and multiple priorities
• Ability to handle multiple projects simultaneously while maintaining consistency, accuracy and providing superior service
• Must be dependable, well organized, punctual, detail oriented, and have the ability to prioritize tasks.
• Ability to work both independently and as part of a team with professionals at all levels.
• Must exhibit a high degree of professionalism including the ability to maintain the highest levels of confidentiality

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or GED required. One to three years’ experience in performing administrative tasks; experience with accounts payable and general ledger preferred.

Computer Skills:

To perform this job successfully, an individual should have working knowledge of the Internet, Microsoft Outlook, Microsoft Excel, Microsoft Word, office equipment, computer hardware and peripheral devices. Ability to learn Firm accounts payable software. QuickBooks experience a plus.

Firm Culture/Client Service:

Promotes the firm’s culture, including supporting Heard, McElroy & Vestal’s philosophy of developing a relationship with each client on a personal level, catering to their specific needs.

Ability and judgment to interact and communicate appropriately with other employees, clients and management. Ability to serve clients, both internal and external (community/public) in a manner that will support superior client relations.

Physical Demands/Work Environment:

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk or use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet.

This job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Heard, McElroy & Vestal shall, in its discretion, modify or adjust the position to meet the Firm’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Firm’s sole discretion.