Job description

JOB SUMMARY
In support of the NEW Water culture of Safety, Respect, Team, and Environment, the Accounting Specialist performs accounting duties and functions for NEW Water in the areas of accounts payable, Tyler Munis contract/project management, processing fixed asset accounts, financial audit contact for accounts payable and accounts receivable, and maintaining accounts receivable cash record keeping/reconciliation of assigned accounts. As cross training permits, provides back-up support to the Accounting Manager position in key accounting functions such as actual and budget account analysis, journal entries, various audit reports and requests, capital, projects and fixed assets reporting.

DESCRIPTION OF ESSENTIAL RESPONSIBILITIES & DUTIES

Key Area: Accounts Payable Processing

• Matches invoices to purchase orders and receiving reports.

Verifies authorization for payments.

• Assigns general ledger account numbers and payment terms to invoices.

Responsible for indexing, packing slips, invoices, credit card statements and reports into Tyler Munis software.

• Processes account payable payments.
• Reconciles accounts payable and purchasing subsidiary ledgers to the general ledger, CMMS System, and vendor statements.
• Serves as the primary source of information regarding accounts payable transactions for management.
• Performs all other accounts payable duties including preparation of 1099s, management of accounts payable Annually/As records, and maintenance of vendor information.

Key Area: Accounts Receivable Processing

• Accurately process and send customer invoices for Hauled Waste received, Industrial Pretreatment Program, Municipalities treatment services and other miscellaneous. Identify and notify program owners of erroneous or Monthly/Biweekly missing information.
• Applies payments to customer accounts.
• Follows up on past due customer accounts.
• Reconciles accounts receivable with the subsidiary ledger to the general ledger.

Key Area: Financial Reporting and Administrative Support

• Responsible for the preparation of various supporting financial documentation and duties as assigned.
• Prepares monthly journal entries and account reconciliations.
• Performs various duties to support the NEW Water accounting functions and Business Services Division.
• Assists Administrative Services with front desk tasks.
• Assist with accurate processing, reconciling, and administration of fixed asset accounts.
• Responsible for providing annual financial audit firm support in regards to accounts payable and accounts receivable.
• Primary back-up to the Accounting Manager.

EDUCATION REQUIRED
Associate’s Degree Accounting. An equivalent combination of education, training, and relevant experience will also be considered.

EXPERIENCE REQUIRED
4 years of relevant accounting experience.
ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Strong knowledge of acceptable and sound accounting practices.
• Effective oral and written communications skills, including the ability to understand and follow instructions.
• Possess interpersonal skills necessary to deal effectively with internal and external customers.
• Ability to establish and maintain effective working relationships with co-workers.

Job Type: Full-time

Pay: $24.92 - $35.18 per hour

Benefits:

• 457(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Green Bay, WI 54302: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Green Bay, WI 54302

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