Accounts Payable Specialist

Job Description

• Review all invoices for accuracy, and that they have appropriate documentation prior to payment.
• Match vendor invoices to receiving vouchers from retail stores.
• Sort and distribute incoming mail and UPS deliveries.
• Prioritize invoices according to cash discount potential and payment terms.
• Process 3-way P.O. matching invoices, up to and exceeding 100 line items
• Perform daily data entry of invoices on an Excel spreadsheet and convert into MAS 200 accounting software.
• Communicate with vendors to obtain credits for returned or short shipped products.
• Answer telephone calls and direct them to the proper person or department.
• Audit and process credit card bills.
• Reconcile vendor statements, research and correct discrepancies relating to cost and quantity.
• Communicate and follow up effectively with vendors, store managers and other team members.
• Respond to all inquiries in a professional and timely manner.
• Assist with month-end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Full-time position
• Assist with other special projects as assigned by Controller.

Required Skills

• Must have strong work ethics.
• Must be well organized and have strong time-management skills.
• Must have good problem solving skills.
• Must be detail oriented, able to prioritize different tasks to meet deadlines.
• Must be able to work independently as well as with a team, in a fast-paced and high volume environment.
• Must have good communication skills (both verbal and written).
• Must be able to perform mathematical computations quickly and accurately.
• Proficient in Excel and Word. MAS 200 experience is a plus but not required.
• Prior Accounts Payable/Accounting experience a plus.
• Ability to type 60-65 wpm.
• Must be able to freely access all areas of the office including shipping area by sitting, standing, walking, stooping, bending at a 90 angle, crouching, kneeling, climbing a ladder; ability to lift and/or move up to 20 pounds at any given time.

Benefits

• Competitive health care plan
• 401k Plan
• Flexible Health Savings Plan