ACCOUNTING SPECIALIST II – Douglas County, Oregon
Full Time - 40 Hours per Week
Department: Administration - Fiscal

Full Time Position / Position works 40 hours per week.

Under the direction of the Controller, the Accounting Specialist II will:
Provides technical accounting, budget and other fiscal support for Program Managers and Division Directors
under the direction of the Controller. Responsibilities include monitoring, analyzing and maintaining financial
transactions for a wide variety of social service programs, tracking revenues and expenditures, and preparing
required internal and external financial reports. Responsible for semimonthly payroll processing in a timely
manner, posting payroll activity to the general ledger, and responding to and resolving issues employees may
have.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES


Monitor and drawdowns of grant funds, and prepare complex reconciliations of revenue and expenditures
for grants. 

Conduct reconciliation of agency bank statements to accounting system on a monthly basis; reconcile and
analyze general ledger accounts; create and review journal entries; and assist Program Managers with
researching and correcting accounting entries. 

Assist with data tracking for cost allocation methodology. Update distribution codes, cost pools, etc. in
accounting system. 

Serve as point of contact for Program Managers; address concerns and research questions and provide
answers as needed; and assist Program Managers in revising budgets as needed for grants. 

Research, compile and prepare or assist in preparation of financial reports, requests for funds or statistical
reports utilizing accounting system reports, spreadsheet reports or information provided by program staff.
Maintain fiscal accountability and assure validity of data entered into automated system. 

Coordinate the daily operation of UCAN payroll functions. Audit and process payroll timesheets ensuring
compliance with UCAN policies and procedures; enter payroll into system; accurately prepare and balance
payroll reports; reconcile and post payroll activity to the general ledger. Ensure compliance with all
applicable local, state and federal wage and hour laws. 

Accurately post entries from supportive records and balance against other records. Prepare journal entries
to balance payroll accounts; prepare transfers. 

Prepare and update reconciling of payroll records with payroll related vendor payments. 

Represent the payroll unit to employees and the public. Receive questions from employees concerning pay
issues; research and provide answers and make corrections as needed. 

Assist in the preparation of year-end audit, schedules or reconciliations and providing back-up
documentation to auditors.


Regular and consistent attendance is required.

Accounting Specialist II – Fiscal Department

Salary: $24.15 - $36.25 Hourly
Open Until Filled

POSITION REQUIREMENTS
Minimum Qualifications:
Knowledge of: Thorough knowledge of GAAP, fund or project accounting, budgeting, grant or project
management. Thorough knowledge of automated accounting systems and computer processes and capabilities
including MS Office products and accounting software, non-profit accounting software preferred. Considerable
knowledge of applicable state and federal wage and hour regulations
Thorough knowledge of modern office terminology, procedures, equipment and business English

Skill in: Use of standard office equipment, which includes automated equipment and systems at acceptable
department standards in both speed and accuracy. Proficient 10-key skills (7000kph) and accurate minimum
typing skill of 50 wpm required

Ability to: Communicate effectively in both oral and written forms; maintain confidentiality; plan and organize
assigned accounting operations. Analyze and prepare detailed fiscal, financial and statistical records. Make
decisions independently in accordance with established policies and procedures
Use initiative and judgment in completing tasks and responsibilities. Manage numerous simultaneous projects
while adhering to varying deadlines. Utilize problem identification and resolution techniques
Remain calm and use good judgment during confrontational or high-pressure situations. Develop positive
working relationships with employees, Federal and State representatives, vendors and the public to foster a
collaborative working environment. Represent UCAN’s mission ‘creating solutions to poverty, improving lives in
our community’ and consistently work to apply a lens of equity and inclusion.
Must follow all safety rules and practices, and perform work in a safe manner. Must be able to pass a Federal
and state background check prior to start date.
This position requires occasionally lifting and carrying between 1 and 25 pounds, reaching, walking, carrying,
sitting, stooping, keyboarding, pushing and hearing voice conversation. Frequent mental and/or visual
attention; the flow of work is either intermittent or the operation involves waiting for a machine or process
to complete a cycle with intermittent checking or inspection involved

Education, experience and training: Required: Bachelor's degree in accounting, business administration, finance
or a related field. Preferred: Four years work experience in accounting, finance, or related field.

Within 30 days of employment, must: 

Participate in staff health appraisal. 

This position requires COVID-19 vaccination or approved exemption as a condition of employment. 

This position requires driving. At time of appointment, must possess valid Oregon driver’s license.
Finalist must provide court print driving record that meets the requirements of the UCAN Driver Policy
as part of contingent offer of employment. 

At time of appointment, must be enrolled in the Criminal History Registry.
https://secure.emp.state.or.us/ccd/

Accounting Specialist II – Fiscal Department

Salary: $24.15 - $36.25 Hourly
Open Until Filled

SUBMIT COMPLETED UCAN APPLICATION TO: ucan.employment@ucancap.org

UCAN Human Resources, 280 Kenneth Ford Drive, Roseburg OR 97470
Phone: 541-492-3913 FAX: 541-492-3921

UCAN is an Equal Opportunity Employer.

If you require special assistance at any point during the application or selection process and would like to
request an accommodation due to a disability, please e-mail a description of your request to Human Resources:
ucanhr@ucancap.org