Job description

East West Tea is seeking a talented, passionate, and experienced Accounts Payable and Payroll Manager to join our Accounting team to oversee the crucial role of paying our employee, vendors, and suppliers accurately and timely.
The Accounts Payable and Payroll Manager is responsible for two vital areas of the organization. Payroll responsibility includes but is not limited to processing payroll, managing employee insurance and administrative aspects of the benefits plans, and maintaining the employee database. Accounts Payable is responsible for overseeing the payables aging, building strong working relationships with suppliers and employees, and maintaining and monitoring internal controls and processes. This position will work closely with the AP Specialist and the People team.
WHO WE ARE:
At East West Tea Company, We Exist to Inspire. Our mission is to be the best global wellbeing company enhancing the everyday life of humans through their experience with us. Our guiding principles, beliefs, and philosophies shape our identity. They are the essence of our culture and define how we do what we do.
We honor our people. We are intentional with our products. We are authentic with our brands. We Do Good. We are committed to sustaining our planet.
OUR INVESTMENT IN YOU:

• We offer competitive compensation, including a generous annual bonus.
• We have exceptional wellbeing-focused benefits including health, dental, vision and alternative care, life and disability insurance, retirement, paid time off, company picnics, social activities, and a surprise every so often! Who doesn’t love a surprise?
• This position is located in Eugene, Oregon with a work from home option that provides the opportunity to work outside the office up to two days per week.
• As a certified B Corp, we’re a company that lives our values every day.
• We work in a LEED certified facility which prioritizes the planet in our daily operations and optimizes our employee experience while at work.
• We prioritize sustainability as a business by embedding it into our values, our strategic priorities, our decision-making, and our resource allocations.
• Our Nourish Market provides employees subsidized healthy lunch and snack options.
• We commit to our purpose in every aspect of our culture.
• We have employees that are committed to “Doing Good” in our community and around the world.
• We are a growing company with products that customers love.
• We believe in investing in you and your growth and development.

WHAT YOU’LL OWN:
General Accounting Principles/Practices

• Maintain and monitor internal controls and processes
• 1099/W-9 maintenance including year-end filing
• Provide regular reporting on Accounts Payable aging and metrics
• Assisting with month end closing including accrual reports and reconciliations
• Process vendor invoices using 3-way matching and proper GL coding
• Review and process vendor invoices through SAP Concur and Exact Globe
• Process weekly payments via check, ach, and wire
• Drive continuous improvement and Supplier Performance metrics

Payroll Processing

• Facilitates the set up for all local, state and federal taxes utilizing ADP Workforce Now Smart Compliance and maintains tax processing for individual state set up on behalf of East West Tea Company to ensure all tax processing is compliant.
• Enter and verify payroll data into each applicable payroll run and perform payroll entries including, but not limited to, deductions, payments, and retro payments
• Perform routine audits and process adjustment entries on employee records
• Respond to Employment Verification and unemployment requests
• Remain in compliance with all legal and institutional requirements
• Researches, analyzes and processes bi-weekly timekeeping.
• Verifies and documents a variety of timekeeping issues, notes exceptions to policy.
• Processes supplemental benefits and deductions including deductions for 401(k), Health Savings Account and Non-Qualified Deferred Compensation plans.
• Prepares all benefit payables bi-weekly, preparing timely ACH and uploads to benefit providers.
• Creates manual and out-of-sequence payments.
• Facilitates troubleshooting in processing with ADP Workforce Now technical partners.
• Processes all garnishments, COBRA, and severance payments.
• Processes bonuses, (referral & anniversary (bi-weekly) as well as annual performance).
• Processes annual compensation changes.
• Maintains data integrity of all paid time off benefit accruals.
• Ensures strict confidentiality of all information and safeguards records.
• Administers all aspects of recordkeeping, forms management/archives, and compliance, including annual audits and census reconciliations.
• Partners with People Team related to benefits and coordination with brokers and TPA’s for compliance, recordkeeping, and day-to-day management of transactions within the plans.

People Management, Collaboration & Cross-Departmental Communication

• Provide leadership, support, and monitor priorities of Accounts Payable team.
• Assist in management of team, including providing direction, coaching, people development, cross training, hiring, succession planning, and quarterly and annual performance development reviews.
• Work with vendors to resolve past due invoices and reconcile monthly statements
• Respond to vendor inquiries
• Partner with various internal teams with gathering all supporting documents and approvals
• Work with ADP to understand tax withholding requirements for multi-state and local taxes
• Partners with Finance and the People Team for all recordkeeping, reporting and reconciliation of bi-weekly, out-of-sequence and annual payroll data.
• Respond to employee questions in a timely manner

WHAT YOU KNOW AND HAVE EXPERIENCED:

• Bachelor's Degree or Associate degree in a related field or equivalent relevant experience
• 4+ years of relevant work experience, including management
• High level of proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word
• Food, Beverage, or Dietary Supplement experience preferred but not required
• Strong experience in vendor management
• Proven system skills, including ERP systems and Microsoft Office
• ADP Workforce Now experience preferred
• SAP Concur experience preferred

YOU’LL BE A GREAT FIT:

• Strong critical thinking ability to navigate and solve complex problems
• Solid work ethic, self-starter, and result-oriented
• Natural ability to develop strong, trusting relationships
• Enjoys collaborating with cross-functional partners
• Responsible and a high degree of ownership
• Thrives in an ever-changing work environment
• Effectively managing a multitude of work responsibilities
• Balances attention to detail and swift execution

MORE ABOUT US:
We manufacture Yogi and Choice Organics brand products. Yogi has over 40 tea blends made from 140 exotic spices and botanicals sourced from 100% non-GMO growers around the globe. These herbal, green, and black teas are formulated for delicious taste and healthful benefits. Choice Organics offers a collection of organic traditional tea, herbal tea, and unique, flavorful organic tea blends. Choice teas are sourced exclusively from 100% organic and non-GMO growers around the world and are beautifully balanced to perfection for a full-flavored taste experience.
East West Tea Company is an equal opportunity employer. We value and respect each person’s individuality and unique talents. We honor diversity and inclusion. It is the strength of our people and our guiding principle that have contributed to East West Tea’s leadership and continued success in the natural tea category.

Job Type: Full-time

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