Job description

Role Summary:
The Accounts Payables Associate is responsible for AP related tasks such as, processing invoices & credit memos, reconciling vendor accounts, expense reports, reconciling credit card statements and responding to customer inquiries in a timely and professional manner.

ESSENTIAL DUTIES AND KEY RESPONSIBILITIES:

• Ensure all incoming invoices reconcile with the initial budgets, subcontracts, and/or change orders.
• Ensure all incoming invoices and credit memos have been verified and approved by job PC.
• Maintain up to date records for each payment to each vendor, and file accordingly.
• Confirm all in house invoices are paid accordingly and on time. (office rent, internet service provider, any legal fees)
• Ability to handle multiple projects, and keep track of deadlines in a busy environment, working independently and with the team.
• Process weekly Expense Reports.
• Responsible for answering main phone line, checking voicemail and returning general calls.
• Credit card entry and account reconciliation.
• Responsible for incoming and outgoing mail, including packages and mailing checks weekly.
• Responsible for inventory and maintaining adequate amounts of office and break room supplies.
• Maintain supplies for copiers (ink, toner, toner waste, paper).
• Keep Minutes from each Monday Morning Meeting.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Courteous and tactful communications with all vendors and clients
• Assist, as requested by management, with organizing team meetings and office events.
• Support other departments as needed.
• Attend meetings/training as required by management.
• Perform other duties as assigned by management.

Minimum Hiring Requirements:

• Bachelor's Degree preferred, or 4 years related experience.
• Highly organized with excellent time management skills and a high degree of accuracy and attention to detail.
• Self-starter with ability to work independently and as a team.
• Requires excellent communication skills, both verbal and written.
• Experience with Sage preferred.
• Must be proficient with Microsoft Office (Word, Excel, Outlook).
• Must have a high degree of professional integrity, and be able to work in a diplomatic, cooperative and organized manner.

Language Requirements:

• Ability to speak English clearly, distinctly and cordially with guests.
• Ability to read and write English in order to understand and interpret written procedures. This includes the ability to give and receive instructions in written and verbal forms.
• Proficiency in effectively presenting information and respond to questions from guests, supervisors and co- workers.
• Ability to speak Spanish a plus.

Physical Requirements:

• While performing the duties of this job, the associate is regularly required to sit for long periods of time, stand; walk; full dexterity in use hands to touch, handle, or feel; reach with hands and arms; talk or hear.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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