Under general supervision from the Accounting Manager (A/P), performs a variety of accounts payable functions of a highly skilled and responsible nature within the Finance Department. This job class is treated as non-exempt.

Distinguishing Features: The Accounts Payable Clerk III concentrates efforts on accurate and timely review and payment of all SRPMIC payables.

Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Tasks:

1. Accounts Payable: Reviews invoices, vouchers, and statements for accuracy.

• 
  Reconciles outstanding invoices on vendor statements to invoices vouchered in PeopleSoft.
• Accurately processes invoices with regard to the invoice number, accounting period, invoice date, due date, and provides a good translation of description of services rendered.
• Uses workflow notification process for instances where target department input is necessary in order to successfully accomplish payment of an invoice.
• Requests permission to direct pay an invoice when but no response is being received from the target department.
• Sends timely workflow notifications to departments responsible for invoices.
• Documents status of vouchers and statements by entering supplier conversations.
• Ensures that supplier conversations are kept current.
• Requests revised invoices if vouchers display illegible detail.
• Processes construction invoices allowing for retention (amounts held from vendor payments until the job is satisfactorily completed) as appropriate / indicated.
• Monitors SharePoint site for credit memos and manually processes credit memos uploaded by suppliers.
• Validates invoices through KnowledgeLake.

• Serves as backup to AP Clerk (phone, email, and USPS regular mail) when necessary.
• Assist with quarterly per cap, senior gifts, or lease payout distributions when requested.
• Assists with stale check research as assigned.
• Assists other AP roles with tasks as assigned.

• Knowledge of the history, culture, laws, customs and traditions of the SRPMIC.
• Knowledge of accounting principles, practices, procedures and related computer applications.
• Knowledge of the procedures, methods and forms associated with automated accounts payable systems.
• Knowledge of customer service principles and techniques.

• Skill using the Community’s ERP software as well as the personal computer and related software including MS Office.
• Skill entering, accessing and retrieving information from the Community’s ERP system or computerized filing system (i.e. network directories, SharePoint sites).
• Ability to develop and maintain positive and effective working relationships with all levels of the department and Community.
• Skill communicating verbally with other employees and the public including responding accurately, promptly and courteously to customer inquiries and concerns.
• Skill researching information from a variety of sources and making recommendations for action.
• Skill making accurate and prompt mathematical calculations.

• Ability to develop and maintain positive and effective working relationships with all levels of the department and Community.
• Ability to communicate effectively and produce clearly organized written documents.
• Ability to perform detailed work for prolonged periods.
• Ability to adapt to changing work situations, assist others and meet schedules in a professional, calm, efficient and effective manner while dealing with interruptions and pressure.
• Ability to comprehend and follow complex written and verbal instructions and procedures.
• Ability to operate a variety of standard office equipment including scanners, photocopiers, and FAX machines.

Qualifications:
Education & Experience: High school diploma or GED, successful completion of a post high school course in Accounting or a closely related area and experience equivalent to 3 years of full-time accounts payable or comparable clerical accounting work.

Equivalency: Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

May be required to work beyond normal work hours including nights, weekends and holidays. Must be willing to serve as a backup to other AP clerk positions.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.