Job description

Job Description

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Job Title: Accounts Payable Specialist

Location: El Reno Campus

Reports To: Director of Finance

FLSA Status: 12 months/Non-Exempt

Benefits: Employee Health, Dental, Vision and Life Insurance; Oklahoma Teacher Retirement; Vacation, Sick, Personal, and Community Service leave; Paid Holidays; $2400 Flex Benefit; Employee Tuition and Licensure Reimbursement Assistance

Job Group: T

TC Data Code: 9

Prepared By: Amanda Kennedy

Prepared Date: February 2023

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SUMMARY

Process payments for general, building, and sinking funds district wide

EDUCATION and/or EXPERIENCE

A minimum of an Associate’s Degree and two years’ work experience is required or the equivalent of education and work experience. Preference may be given to individuals with accounts payable experience and/or experience in the field of education. Preference may be given to individuals with experience in Infinite Visions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Obtain documentation from and communicate with employees and vendors.
• Monitor details for correct coding and errors/discrepancies between amounts encumbered and amounts billed.
• Ensure invoices, packing slips, and purchase orders are in legal compliance for processing payments.
• Set-up payments in Infinite Visions for paper checks, direct deposits, and ACHs.
• Upload payment support into online document storage system.
• Review and address outstanding invoices.
• Review and address aging outstanding checks and ACHs.
• Maintain the list of store credit cards for each campus.
• Compile and submit change orders for board report.
• Have or be able to obtain Oklahoma Notary Public.
• Act as back-up for activity fund payment processing.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Write reports, business correspondence, and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Knowledge of PC operation, e-mail, Internet, Adobe, and basic Microsoft Office software (Word and Excel).

WORK ENVIRONMENT and PHYSICAL DEMANDS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This list is not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Canadian Valley Technology Center does not discriminate on the basis of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information in its programs, services, activities and employment. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Title IX Coordinator: Tammy Ridgeway; 405-262-2629, 6505 E Hwy 66, El Reno, OK 73036

Job Type: Full-time

Pay: $21.38 - $22.16 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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