Summary:

The Accounts Receivable Specialist is responsible for recording financial transactions, maintaining financial records, fact checking financial data, and updating financial statements. This position ensures accounts are current and accurate, using specialized software, spreadsheets, and other tools to track and manage data

This administrative position plays an integral role in maintaining the everyday flow of operations. They act as a primary support to the Finance Department, with ancillary support to the other admin teams.

Key Results Area:

• Ensuring timely and accurate entry of Accounts Receivable invoices
• Assist with Epicor data organization and entry
• Ensure month end reports and reconciliations are timely and accurate
• Identifying and communicating efficiencies with current processes and procedures
• Acts in an ethical way when dealing with company assets and other people
• Prepare and edit correspondence, communications, presentations, and other documents related to finance department
• Assist with W-9 files and copies of insurance requests
• Liaise with internal staff at all levels as applies to finance
• Retrieves information from files as needed

Key Performance Indicators:

• Customer satisfaction
• Data Entry Accuracy
• Proper handling of confidential and sensitive information
• Respond to all client inquires in a polite and timely manner via phone and/or email

Bookkeeping:

• Perform all activities related to the accounts receivable function including reviewing, processing and recording payments
• Perform account receivable functions including invoicing, deposits, collections, and revenue recognition
• Update statuses of jobs
• Work with Shop Manager to record materials received
• Prepare financial reports through collection, analysis, and summarization of data
• Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards

Office Admin:

• Oversee special projects as needed
• Create quarterly and yearly Excel and Google spreadsheets for use in finance department
• Organizing files for billing and client records
• Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents

Minimum Requirements:

• Two years bookkeeping experience and/or accounting background
• Knowledge of billing, collections, accounting, and audit practices
• Positive demeanor, excellent customer service, and phone skills
• Must be detail oriented and work with a high degree of accuracy.
• Ability to prioritize and multitask
• Strong organization and time management skills
• Strong verbal and written communication skills
• Advanced skills in MS Office, Outlook, Salesforce, Epicor, and CRM platforms
• Calendar management/scheduling skills preferred
• Must be able to follow written and oral instructions
• Takes initiative within area of responsibility
• Ability to work independently and as a part of a team
• High confidentiality awareness; good judgement
  

Compensation starts at $25.00/hr

Overtime and bonus eligible

Office Location: 20450 8th Avenue South Kent, WA

IND123