Job description

Western Pioneer Financial is looking for an excellent Executive Assistant Candidate who can join a real estate organization in the Fresno Area. If you have experience working as an admin assistant or executive assistant, we would love for you to apply today!

• Maintains office files and computer database.
• Prepares reports, presentations, memorandums, proposals, itinerary for weekly meetings, and other work-related correspondence and documents.
• Answers office phones, takes messages, transfers call or leaves email notifications to appropriate parties. Greets clients and office visitors, and interacts with suppliers, visitors.
• Maintains company database thru company CRM services.
• Schedules appointments and meetings.
• Opens daily incoming mail and routes mail to appropriate individuals.
• Provides administrative/clerical assistance to ensure daily workload is completed in a timely manner.
• Makes transportation and travel arrangements as needed.
• Develops and processes emails as directed as needed or directed.
• Assists with creating and preparing listing packages and presentations.
• Maintains contact with agents and other assistants to ensure quality control of files and/or transactions.
• Inputs all information into MLS (Multiple Listing Service) and uploads any/all pictures.
• Orders photography and video
• Position requires approximately 10% travel annually using personal vehicle to attend off-site meetings and Company-sponsored events.
• Excellent attendance and dependability is an essential requirement of this job.
• Performs a variety of miscellaneous administrative and clerical job duties, as directed.
• Provides administrative/clerical assistance office staff
• Other duties as needed within the scope of administrative duties.
• Continuously improve administrative systems and processes, consistent with internal policies and procedures
• Conduct new hire orientation and process all required paperwork
• Conduct audits of personnel sales
• Perform general administrative support functions such as customer service, record-keeping, file maintenance, etc.
• Prepare written communications and maintain accurate records and documentation, including power point presentations, excel spreadsheets, word documents (flyers, memos, letters, etc.)
• Maintains confidentiality in all aspects of position related to personnel information and communications associated with the work performed.
• Manages the schedule of the CEO, including meetings, travel and speaking engagements.
• Social media management-creative and engaging
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Fresno, CA 93711: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 3 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: In person

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