The OSUCCC-James Pelotonia Institute for Immuno-Oncology (PIIO) is a comprehensive bench-to-bedside research initiative focused on harnessing the body’s immune system to fight cancer at all levels from prevention to treatment and survivorship. The Administrative Assistant provides a variety of administrative tasks to support the PIIO’s Associate Directors for Operations & Administration, Immune Monitoring and Discovery Platform (IMDP), and Research Communications. The Administrative Assistant performs the following duties:

• coordinates appointment calendars; maintains critical due-dates list for reports, membership renewals, annual reviews, etc.; and coordinates appointment calendar of the PIIO Director when the Executive Assistant is absent
• schedules meetings, conferences, educational programs, and special events (including PIIO seminars); oversees logistics; and records meeting minutes
• assists with writing and editing documents, including proposals, presentations, reports, CVs, etc.; assists with online and library research; and maintains Endnote bibliographies
• coordinates travel, lodging, and other associated reservations, and prepares reimbursements and expense reports
• reviews and responds to phone calls, emails, and paper correspondence; and screens and distributes mail
• coordinates purchase requests
• manages special projects as assigned, including assistance with faculty recruitment, Pelotonia fundraising event coordination, and assistance with peloton administration

Education Required

High School diploma or GED; Certification or vocational training may be required. Preferred: Associate or bachelor’s degree

Qualifications Required

2 years of relevant administrative assistant experience required; 4-6 years’ experience preferred

Function: Business and Planning

Subfunction: Administrative Assistance

Career Band: Individual Contributor - Technical

Career Level: 3

The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. The Ohio State University is one of the nation’s largest and most comprehensive public universities and a top employer in Ohio.

As one of only 50 designated comprehensive cancer centers in the nation, The Ohio State University Comprehensive Cancer Center – Arthur G. James Cancer Hospital and Richard J. Solove Research Institute is dedicated to the creation of knowledge in laboratory, clinical and population-based cancer research. We apply those discoveries to develop more effective approaches to cancer prevention, diagnosis, and therapies – providing tomorrow’s standard of care today. A Cancer-Free World Begins Here.

The OSUCCC – James is the only cancer program in the United States that features a National Cancer Institute (NCI)-designated comprehensive cancer center aligned with a nationally ranked academic medical center and a freestanding cancer hospital on the campus of one of the nation’s largest public universities. is the only cancer program in the United States that features a National Cancer Institute (NCI)-designated comprehensive cancer center aligned with a nationally ranked academic medical center and a freestanding cancer hospital on the campus of one of the nation’s largest public universities.

As an Ohio State employee, you will also have access to many benefits such as

• Retirement Package choice of OPERS or Alternative Retirement Plan
• Competitive Vacation and Sick Leave Program
• 11 Paid Holidays per year
• Medical Insurance
• Dental and Vision Insurance
• Life Insurance
• Tuition Reimbursement
• Opportunity to purchase season tickets to OSU sporting events
• Additional discounted rates on things such as select cell phone plans, pet care, food, and dining, etc.

By the start of employment, all newly hired employees must receive at least the first dose of a two-dose series or a single dose of a one-dose series COVID-19 vaccination. Individuals who choose a two-dose series vaccination must receive the second dose within 45 days of their start date. Proof of vaccination will be required at time of hire.

Candidates may request a medical or religious exemption from the vaccination requirement. Campus employees may also request an exemption for personal reasons. Ohio State Wexner Medical Center, College of Medicine or OSUP Employees are not eligible for personal exemptions. All exemptions are subject to Ohio State’s approval and subject to change, including revocation, due to legal and regulatory requirements.

The Target Salary Range is: $20.53 - $27.36 per hour