At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyber space. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman Mission Systems and the Engineering & Sciences Oceanic Engineering organization is seeking an Administrative Assistant to join a community of professionals at our Annapolis, MD site. As a valued member of the leadership team responsible for programs, the Administrative Assistant is central to day-to-day office operations and will be welcomed as a valuable member. The selected candidate will align with the Oceanic Engineering Director and will primarily support the hardware engineering departments (Mechanical and Electrical) and the managers within.

This position requires a self-motivated individual to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion and judgment. Strong interpersonal skills and integrity are essential for this position. The ideal candidate will be team-oriented and have the ability to work with others collaboratively in a professional and high-energy environment. The candidate will ideally possess agility to adapt to constantly changing demands and demonstrate capability to take on new and unfamiliar tasks.

Specific duties and responsibilities include the following:

• Communicating with internal and external customers and executives, professionally representing the corporation and organization
• Compiling reports and reading documents for grammar and readability, formatting, and data integrity
• Gathering, compiling and reporting on information relevant to supervisor's assignments
• Distribute reports, data, and forms to the organization as needed.
• Basic research on the internet or intranet related to policies and procedures or other topics as needed.
• Arranging meetings by generating and allocating invitations as directed in addition to reserving meeting rooms. This may include coordination at multiple site locations across time zones and teleconference or webcast requirements.
• Organizing catering, audio/video/webcasts/IT support, and other essential services as needed
• Answering incoming calls and providing support as required and responding to general requests
• Ability to efficiently coordinate Outlook calendar and other routine items
• Arranging travel for international and domestic business, preparing expense reports in a timely manner
• Developing and maintaining organization charts
• Serving as a focal point for communication and distribution of information amongst the leadership team and staff
• Assisting with organizing events and activities of organization initiatives that involve support from other department administrative assistants
• Arrange for regular meetings between the Program and OU Directors and their respective staffs
• Organizing and maintaining files

Basic Qualifications:

• High school diploma and a minimum of six years of additional education and/or experience in the administrative professional field or business
• Computer skills required include expertise in Microsoft Office Suite (Teams, Confluence, Word, Excel, Outlook, PowerPoint and iBuy) and intranet/internet proficiency
• Must have the ability to compile and generate reports and presentations and review reports for basic data quality, data integrity, and consistent formatting
• Individual must be able to complete a variety of tasks with minimal supervision
• Proactive, highly-motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Proficiency with oral and written communication skills
• Must be able to support a variety of management levels and staff within an organization
• Must be able to interface with executive level internal and external contacts with considerable autonomy

Preferred Qualifications:

• Administrative Assistant Experience to a Director or a leadership team
• Experience in setting up zoom meetings and/or webcasts
• Prior experience coordinating both on and off-site meetings and/or events and/or webinars
• Experience with Concur (or similar) travel and expense reporting system
• Demonstrated ability to maintain confidentiality
• Experience working in defense customer and aerospace/ cyber security industry firm
• Experience interfacing with a large group of users/stakeholders to organize and manage program activities (Understand who to go to for what questions/issues and how team members relate to others)

Salary Range: $60,900 USD - $101,500 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.