Job description

We are a nationally recognized Janitorial and Facilities Maintenance company, currently seeking an Administrative Assistant for a premier location in Robinsonville, MS.

Duties and responsibilities are as follows:

• Tracking attendance daily, reinstating the attendance point policy
• Emailing a daily attendance report to managers with the names of the employees that missed work the previous day
• Correcting all missing and open punches and other exceptions on AOD before payroll close
• Update and print sign-in sheets
• Process employee requests for days off and print paystubs
• Submitting all payroll adjustment PAN’s (payroll corrections, wage change, etc.)
• Tracking bonuses and submitting PAN’s
• Collecting, scanning and submitting the Restroom Logs. Communicating with Supervisors to complete any missing dates
• Checking and organize all 3 shifts files, binders and file cabinets, archiving old files, and making sure they have all necessary forms for future shifts
• Printing and distributing monthly Safety Trainings, follow-up on completion and inform Project Manager of any missing shift, scan and send to Corporate
• Completing and submitting insurance forms to corporate
• Clean up office and tidy up the workstation before leaving at end of day
• Printing of application forms

• Receiving and assisting applicants completing the pre-employment applications
• Scheduling applicants interviews with management
• Submitting applications for ESC and GS background check
• Scheduling applicants for orientation
• Conducting orientations
• Completing Direct Deposit forms (all new recruits must bring a Direct Deposit slip from their financial institution along with their ID’s at orientation)
• Issuing new hires their badges
• Submitting the final applications to corporate
• Renew Indeed recruitment ad (weekly)
• ESC Staffing meeting with HR (biweekly)
• Update schedules with separated and new employees, and requests off and post every Friday
• Order office supply (frequency, biweekly or monthly, to be determined)
• Clean up office and tidy up the workstation before leaving at end of day

Shift: Monday-Friday, 7:30am-3:30pm

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Weekend availability

Work Location: One location

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