Administrative Assistant
Heritage 4 Kids Early Learning Center

POSITION SUMMARY
Heritage Community Initiatives is offering an outstanding opportunity for a professional to
utilize their administrative talents at our highly-respected, Keystone Star 4, NAEYC
accredited program – our Heritage 4 Kids Early Learning Center. This position – which
reports directly to the Co-Director of the program – will support all aspects of office
management to ensure the highest level of compliance and customer service. For over a
quarter of a century, Heritage has valued our education team and ensured we offer them
an opportunity to build a career while receiving a robust package of benefits. We look
forward to welcoming an experienced, creative, flexible, and responsible professional to
our team.

Heritage Community Initiatives’ Education programs operate year-round from 7:30 AM–
5:30 PM.

RESPONSIBILITIES (include but limited to) 

Assist in recording daily attendance. 
Answer incoming phone calls, take messages, and coordinate communication

between Heritage 4 Kids administration, teachers, and families. 
Disseminate and collect paperwork for families. 
Assist with fifteen-minute breaks for teaching staff and support classrooms as an

aide on an as-needed basis. 
Update and implement various forms to help support organizational operations

for administrative staff at Heritage 4 Kids. 
Coordinate child files in accordance with regulatory agencies on a minimum

quarterly basis. 
Accept and record parent fees as well as complete daily deposit reports. 
Collect and keep documentation of incident reports, doctor’s notes, and other

paperwork as assigned. 
Other duties as assigned.

QUALIFICATIONS AND SKILLS 
Associates Degree in Business Administration or a High School Diploma or GED –

must be able to provide proof of transcripts at the time of application. 

2 years of administrative assistant experience in an office setting. 

2 years of experience working with children in a childcare setting. 
Current FBI, Child Abuse, National Sex Offender Registry (NSOR), and State

Criminal Background Clearances as well as applicable Out of State Clearances
(State and Child Abuse). 

Valid Pennsylvania Driver’s License and access to a vehicle is required. 
Completes 12 professional development hours, as required by DHS. 

Computer literacy knowledge along with Microsoft Office and Excel. 

Adult and Pediatric CPR and First Aid; Fire Safety or willingness to obtain. 

Current health assessment and TB test. 

Ability to frequently lift or move weight as in lifting, carrying or holding children
20+ lbs.

Applicants are asked to send a cover letter and a copy of your resume to
humanresources@heritageserves.org and please visit our website for additional

information about Heritage Community Initiatives – www.heritageserves.org.