Company Overview:

Hillwood, a Perot company, is a full-service real estate developer, investor and advisor, focusing on institutional-grade projects and properties. From acquisitions and joint ventures to development, property management and fund/asset management, Hillwood provides creative solutions for its customers and long-term value for its partners. Hillwood has experience in 62 markets across North America and Europe and has developed and acquired 241.6 million square feet (Q2-2022). For additional information, visit www.hillwood.com.

Hillwood Communities is one of the preeminent developers of residential master-planned communities in the country. Since its inception in 1988, Hillwood Communities has developed or invested in 104 communities throughout the United States, Costa Rica, Europe, and Canada and has developed more than 40,000 ,residential lots.

Position Summary:

Hillwood Communities is seeking a skilled and motivated Administrative Assistant to provide direct support to the Executive Assistant (EA) and assist additional Communities team members with day-to-day support. The ideal candidate should have meticulous attention to detail, keen organizational skills and have a proven track record of taking initiative in a professional environment. Additionally, the individual must possess excellent interpersonal and communication skills with the ability to interact with individuals at all levels within the organization, including top executives in a high energy and fast-paced environment. Flexibility and the ability to juggle priorities is a must.

Responsibilities:

• Assist team with daily tasks: scheduling meetings, scanning, making copies, assisting with various projects
• Assist EA with work for executives and assist team members
• Assist EA with preparation for meetings, travel and speaking engagements for executive team
• Assist EA with greeting and escorting guests, as needed
• Assist with catering orders and set up coffee service for meetings
• Order and maintain office supplies
• Provide assistance in resolving copier issues
• Collect signatures for Investment Summaries and Deal Point Outline's and scan to Project Manager’s/Accountants
• Assist team with PowerPoint presentations
• Prepare Expense Reports for members of the team
• Assist EA with updating contacts for executives
• Receive and distribute mail to mailboxes in copy room, prepare outgoing FedEx for team
• Back-up support to the EA when needed

Required Skills/Abilities:

• Excellent written and verbal communication skills
• Excellent organization skills
• Attention to detail
• Time management – meeting deadlines and prioritizing
• Maintain confidentiality
• Professional and responsible
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and Internet Explorer/Chrome
• Advanced PowerPoint skills will be required
• Technical skills will be needed to set up webinar calls in conference rooms
• Ability to multi-task and assist multiple team members

Education and Experience:

• High school diploma or equivalent required
• Minimum 3-5 years of administrative experience required

EEO Statement:

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.