Job description
Administrative Assistant
Huguenot Memorial Church & Huguenot Nursery School
This Administrative Assistant position is a shared position between the church and its nursery school. Huguenot Memorial Church is an active 400-member Presbyterian Church (U.S.A.) in Pelham Manor, New York. Huguenot Nursery School is a community outreach ministry of the church that daily serves over 120 children with play-based curriculum and extracurricular programming.
Nursery School Administrative Duties:
The chosen candidate would be skilled in miscellaneous administrative tasks along with an enjoyment of young families, having daily interactions with parents and children, both in-person or by email. The person hired must be cleared by the Office of Children and Family Services. Huguenot Nursery School will cover all costs of the clearance.
The job responsibilities include:
- Maintaining the nursery school family data base and children’s medical records,
- Sending out tuition invoices as needed,
- Ordering supplies as needed,
- Being available most of the time to answer the phone door buzzer,
- Occasionally going into the classroom as a second person so a staff member can briefly step out of the class room when needed,
- Maintaining blank copies of forms used for the school.
Church Administrative Duties:
- Maintain the electronic membership database.
- Assist with regular and season orders of church supplies.
- Be the first point of contact for member and guest requests by phone or email.
- Assist staff with special projects related to their ministry offerings.
- Print the weekly worship bulletin and other documents as needed.
- Be the lead person working to maintain the copy machine with our vendor.
Skills and Qualifications:
- Education – Minimum high school diploma
- Experience – Credible Admin position experience
- Technical Expertise – Computer literate, Able to work in Microsoft Office suite
Job Design/Expectations:
Full-Time/Exempt Position – daily hours (7:30 am to 3 pm), negotiable salary
Technology Provided – Personal Computer and software
Huguenot Memorial Church
901 Pelhamdale Avenue
Pelham, New York 10803
(914)-738-3488
business@huguenotchurch.org
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