Job description

Immediate Opening for an Administrative Assistant to join our dynamic team.

Presbyterian Villages of Michigan, a premier senior living and services faith-based non-profit organization is seeking an enthusiastic and compassionate individual to join our team at the Village of Oakman Manor in Detroit, MI.

• Employees have early access to earned wages through PayActiv

The ideal candidate will provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Provides administrative, clerical and project support in a professional and confidential manner.

Job Responsibilities include:

• Organizes, directs and/or supervises departmental functions including reception, telephone communication system and mail distribution.
• Assists with collection of rent and execution of monthly certification process of resident.
• Responds to inquiries and provides information regarding the Village.
• Scheduled and conducts Village tours.
• Establishes and maintains resident (and prospect) records including but not limited to: Filing, Revising and updating records, charts, etc., Gathering required data and documentation and Data input.
• Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.
• Evaluates need for and/or requests maintenance work orders.
• Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.

Education/Formal Training:

• High School Diploma or General Education Diploma (GED)
• Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.
• Computer literate (word processing, spreadsheets and desktop publishing).
• Trained as Certified Occupancy Specialist at HUD or MSHDA villages.
• Affordable housing property management software if working at a HUD or MSHDA governed village.
• Math aptitude generally commensurate with some college level education or equivalent experience.

Certificates & Licenses:

• HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.
• Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors.

Previous Experience:

• One to three years’ related professional business office experience or equivalent combination of educational experience.
• Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.

Computer Skills:

• Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.
• HUD or MSHDA governed village: Affordable housing property management software

Job Type: Part-time

Pay: $16.40 per hour

Schedule:

• Monday to Friday

COVID-19 considerations:
All employees and visitors must adhere to social distancing and mask protocols implemented at the residential community.

Education:

• High school or equivalent (Required)

Experience:

• related professional business office: 1 year (Required)

Work Location: One location

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