Are we the road to your future?

Volkert is employee owned and a Top 100 design firm, committed to delivering the future of infrastructure in three key areas of service: Design + Engineering, Planning + Environmental, and Program + Construction Management.

We are currently searching for an experienced Administrative Assistant to support our Texas Region located in Tulsa, OK.

This role is dedicated to the administrative support to the office and field employees for Oklahoma. Responsibilities run the gamut from invoicing clients and on-boarding new hires to making hotel reservations. We are seeking a proactive individual that wants to roll-up their sleeves and support the team where needed.

What you’ll be doing:

• Provides administrative support such as answering phones, maintaining office supplies, scheduling and organizing activities such as meetings, travel, conferences, and training activities
• Accounting duties include A/P, A/R, interpreting contracts, monitoring of Accounts Receivable, communication with vendors on outstanding invoices
• Compiles and submits expense reports
• Prepares and types correspondence, memos, reports and supporting documents; files; orders supplies and equipment. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Provides support by scanning, filing, copying, and data entry
• Assists with marketing proposal preparations
• Coordinates and facilitates on-boarding of new hires.
• Ensures company vehicles have up-to-date registration
• Assumes other duties as directed by immediate supervisor
• Works cooperatively with the team to achieve objectives
• Develops and maintains constructive and cooperative working relationships with all employees and clients

What you need to have:

• High School education or equivalent with 3 - 5 years of administrative support experience or Bachelor’s degree
• Proficient with MS Office suites including intermediate to advanced skills in MS Excel
• Experience with Deltek software a plus
• Desire to work in financials, which include accounts payable and receivables
• Professional office etiquette and strong customer service for our internal and external customers
• Characteristics of a successful Volkert team member:
  • Be a brand ambassador for the company who engages in diversity and inclusion,
  • Be self-motivated to meet individual goals and maintain accountability in a team environment
  • Exercise initiative and independent judgement in the solution of work problems
  • Be able to communicate effectively- verbal and written
  • Be able to multi-task in a team environment

Volkert Perks:

• Competitive compensation
• Flexibility and a positive work/life balance
• Challenging and innovative projects
• Employee referral program
• Professional development
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Medical, Dental, & Vision
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Additional voluntary benefits

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