Job description
Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, Kanye West, P!nk, and Sam Smith.
Job Purpose: The Administrative Assistant will maximize effectiveness and efficiency of the Creative team by providing general administrative assistance and support. You will serve as the responsible party for the songwriter experience at the Sony Music Publishing office in Los Angeles. You will provide the highest possible level of customer service by supporting both the A&R team and the songwriters, ensuring that the department meets all their needs.
What You’ll Do:
- Build a strong and cohesive partnership with other EAs and Creative Admins, both domestically and internationally in NY, LA, Miami, Nashville, and the UK
- Perform general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action, ordering supplies
- Regularly meet with leadership and A&R staff to provide status updates (weekly charts, event/show calendar, A&R recording timeline).
- Generate, distribute and maintain various reports as needed by the team including but not limited to Tip Sheets, song holds and sending artist pass letters.
- Proactively anticipate needs of A&R staff to foresee problems and prevent them by acting.
- Make recommendations related to schedules, communications, travel and systems.
- Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the A&R team.
- Schedule meetings and conference rooms and regularly maintain contacts
- Coordinate with travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement.
- Manage, process and track expense reports for the team in a timely fashion and in accordance with the SMP T&E policy
- Finger on the pulse of hip restaurants and venues in order to book restaurant reservations, private meetings, off-sites, celebratory events, industry events and more.
- Act as host of meetings, develop meeting agendas, etc.
Who You Are:
- Alignment with Sony’s Purpose and Values
- Ability to maintain confidentiality and discretion in all matters
- Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
- Ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships
- Working knowledge of digital music space and social media
- Proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism
- Ability to work in a fast-paced environment
- Highly organized person that pays very close attention to the details.
- You are a clear, effective, and accurate communicator
- You embrace, support, and inspire innovation through a creative and collaborative approach
- Strategic Planner
What We Give You:
- You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey.
- A modern office environment designed to foster productivity, creativity, and teamwork
- An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
- Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
- We invest in your professional growth & development
- Time off for a winter recess and summer Fridays
Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
EEO is the Law
EEO is the Law Supplement
Right to Work (English/Spanish)
E-Verify Participation (English/Spanish)
As part of our commitment to health and safety, this position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson’s Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.
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