SUMMARY:

Reporting directly to the Campus Dean, Dental Hygiene, the Administrative Assistant coordinates the day-to-day administrative functions of the Dental Hygiene program in collaboration with the Program Assistant for West Coast University. Performs a variety of administrative services focused on faculty support; inputs clinical data for analysis of student progress and for accreditation; monitors month-by-month calendar of activities and deadlines at the program, campus, and University levels; prepares meeting agendas, memos, and correspondence; and completes a variety of non-routine assignments. Coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences and processes a considerable amount of confidential and sensitive information in support of administrative activities. Participates in university activities such as student functions, open houses, student orientations, continuing education courses, pinning and awards ceremonies, and graduation exercises.

EDUCATION:

• High school graduate or equivalent required.
• Associate degree, certificate, or diploma in administration and/or dental assisting preferred.

KNOWLEDGE/EXPERIENCE:

• Two years of experience performing complex and responsible office and administrative duties, preferably including some administrative support work for one or more managers in an academic, business or dental office environment.
• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.
• Comprehensive knowledge of office systems, practices, and administration.
• Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.
• Proficient reception and telephone communication skills and techniques.
• Proficient skills in classifying, indexing, processing, retrieving, and controlling a large volume of records.
• Knowledge of record keeping, account maintenance, and purchasing practices and procedures.

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