Administrative Assistant I (Bilingual Required/Temp/Part-Time)
Job description
This is a temporarty, part-time (29 hrs a wk max), no benefits.
Hiring pay range: $16.91 - $21.14/hr
Full salary range: $16.91 - $25.37/hr
General Purpose:
Perform a variety of routine and complex clerical, administrative and secretarial work in support of the Department/Office; may serve as receptionist and interact with public to provide customer service.
Essential Functions:
(These duties are a representative sample; position assignments and detailed work instructions may vary.)
Administrative Assistant I:
- Under close supervision, performs a variety of routine clerical, reception, administrative and secretarial duties to assist senior and professional members of Department or Office.
- Uses computer and software applications to accurately type and edit basic correspondence; enter data; retrieve data; search databases; conduct research; create documents; and send emails.
- Processes various documents, ensuring that all necessary forms are complete and accurate.
- Answers and routes telephone calls: appropriately greets caller, assesses situation. Takes accurate messages and completes transaction.
- Assists the public and/or employees at front counter: appropriately greets visitors; answers routine questions; locates documents; fills out forms; makes copies. Displays a clear attitude of customer service.
- Processes incoming and outgoing mail.
- Prints, copies, assembles, distributes and files documents and maintains files.
- Schedules appointments and maintains monthly calendar; schedules meetings and meeting rooms.
- Attends meetings to take and transcribe notes.
- Maintains supplies; maintains and stocks office forms.
- Interacts with other Offices and Departments and outside organizations to obtain and provide information.
- May function as cashier: receive and process cash, checks and/or credit card payments; balance cash drawer at the end of the day.
- May prepare and arrange for publication of agendas and legal notices.
- May function as courier.
- May service court documents.
- May conduct background checks.
- If performing the duty of courier, drives vehicle.
- If assigned to Public Health Department, performs emergency response roles, as requested.
- Reviews all work products to ensure highest level of quality.
- Performs other duties of a similar or related level as necessary or assigned.
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