Job description
SUMMARY
Provide principal support in office by carrying out recurring office procedures independently. Handle a variety of situations and problems with little supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Responsible for semester course scheduling.
Perform multiple tasks, with several projects running simultaneously. Communicate with all levels of staff, faculty, students and public.
Ensure that office runs smoothly in absence of supervisor.
Handle highly confidential information, both written and verbal communications.
Respond to special requests and projects, frequently under deadline conditions.
Establish and organize department files/records.
May prepare the class schedule as directed by the supervisor where appropriate.
Place purchase orders and track them through to delivery.
Ensure that all documents required to hire part time faculty and staff are prepared and entered in accordance with District policy and procedures
Keep travel and expense records for supervisor and others as required. Monitor multiple budgets.
Screen and answer telephone calls, handling multiple lines.
File correspondence, records, and other department documents.
Schedule and confirm appointments for supervisor.
Type correspondence and other documents from notes, copies, and rough drafts. May be required to create graphics, using a computer.
May be required to take minutes at meetings.
May be required to track problems and repairs of equipment, and follow through to ensure that proper action is taken.
May be required to disburse and sign for petty cash within department.
May be required to transcribe dictation.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.
EDUCATION
High school diploma or equivalent
EXPERIENCE
Three (3) years or more progressive secretarial experience
KNOWLEDGE, SKILLS, AND ABILITIES
Proficiency in word processing and spreadsheet applications
Proficiency in operating office equipment and utilizes software such as: Oracle, and the Microsoft Office Suite.
Excellent written and oral communication skills
Excellent organizational skills
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This job description may be revised upon development of other duties and changes in responsibilities.
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
You will find a collaborative, collegial atmosphere at HCC; one in which you will receive strong support at the highest levels of administration. Our leaders foster a positive work environment through empowerment of team members and direct reports.
Location
Houston is a city with limitless possibilities:
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
- 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies
David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity
Office of Institutional Equity
PO Box 667517
Houston TX, 77266
713 718.8271 or
Institutional.Equity@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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