POSITION TITLE: Administrative Coordinator

DEPARTMENT: Foundation/Development

REPORTS TO: Director of Planned Giving & Assistant Director of Development

FLSA: NON-EXEMPT (Full-Time - 30 hours, benefits eligible)

POSITION SUMMARY: The Administrative Coordinator serves as support to the Director of Planned Giving/Foundation of the Diocese of Charlotte and staff for the Office of Development.

This position requires a professional who can work independently, communicate well with donors, and can successfully work in a fast-paced environment that requires multitasking. Possess demonstrated ability to work in a non-profit or church-related environment. Maintain confidentiality of donor records, diocesan and foundation records, and other materials.

ESSENTIAL FUNCTIONS:

• Administration of endowment funds including documentation for all additions and distributions as well as quarterly statement mailings.
• Conduct research and compile information on existing and prospective planned giving donors to the diocese, foundation, Catholic schools, or Catholic Charities.
• Perform records management in Raiser’s Edge.
• Assist with materials (and mailings) as they relate to Foundation board meetings, estate planning seminars, parish planned giving committees and other meetings of value.
• Maintains and updates endowment agreements and any other documentation related to Foundation endowments or donor files.
• Assist with requests for more planned giving information from donors and prospective donors, documenting in Raiser’s Edge.
• Provide development support by processing pledge envelopes, researching and solving problematic transactions, and answer donor telephone inquiries.
• Assist with processing/paperwork for pledges that need to be written off.
• Performs other duties as assigned.

WORKING ENVIRONMENT: Primarily assigned to the high energy development office suite at the pastoral center in Charlotte; may occasionally have to visit a parish. Office hours are 9:00 a.m. – 5 p.m., Monday through Friday.

BENEFIT PACKAGE:

• Paid Vacation, Sick, and Holidays (standard civil and religious holidays)
• Medical, Dental, Vision, 403(b), Life and Disability benefits.

REQUIRED Education, Experience and Skills:

• Associate Degree
• Three (3) years’ experience in administrative support
• Ability to maintain confidential information and donor data
• Proficient in MS Office
• Solid planning and organizational skills
• Ability to work both independently and as a part of a larger team
• Strong written and oral communication skills

PREFERRED Education, Experience and Skills:

• Bachelor’s degree
• Proficient in Raiser’s Edge/Blackbaud/Target Analytics/NXT