Position Information

Payroll Title: ADMN OFCR 2 CX

Job Code: 4263

Job Open Date: 12/5/22

Application Review Begins: 12/20/22; open until filled

Department Code-Name: GEOG-Geography Department

Percentage of Time: 50%

Collective Bargaining Unit (CBU): CX (Clerical)

Grade Type/Grade: PSS

FLSA Exemption Status: Non-Exempt

Work Location: 3512 Phelps Hall

Budgeted/Hiring Pay rate/range: $27.56/hr.

Full Title Code Pay Range: $27.57-$45.15/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Days/Hours: M-F; 8am -12pm or 1pm - 5pm

Benefits Eligibility: Full Benefits

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The Department of Geography's vision is to lead the integration of natural, social, and information
sciences to solve problems of people and the environment. Two key terms in the vision that
separates geography from most other fields is that, first, we take integration across knowledge domains
as the central goal and, second, we use that to leverage better insights on problems that span the
natural and social realms. Faculty in geography do not necessarily hold degrees in geography (only 4
currently do), but we all are characterized by having a particular domain expertise while also being
committed to working across domains especially on problems where there are both natural and social
aspects interacting. Reflecting that framing, our faculty are classified by domain/research area
expertise and participation in cross-cutting themes. Domains define broad areas of science where we
have sufficient faculty expertise to provide graduate level education.

Benefits of Belonging

Brief Summary of Job Duties

Works closely with the Director of the Center to manage spatial@ucsb's administrative functions. Serves as the primary contact for the Center and organizes events and meetings, technology demonstrations, and outreach activities to pull in researchers both on and off campus. Researches extramural funding opportunities and assists with the development of proposals in coordination with the C&G Manager in Geography. Arranges and processes travel advances, reimbursements and other payments as needed. Prepares graphics and layout for hard copy printed material and web pages. Coordinates all professionally prepared print jobs. Plans and coordinates with all department visitors to ensure all visa, space, and computing needs are met in a timely manner. Manages and tracks deadlines and deliverables and assists with report completion.

Required Qualifications

• Bachelor's degree or equivalent training and/or experience.
• 1-3 years experience with project management.
• 1-3 years experience in financial and cost accounting and financial analysis.
• Ability to maintain independent judgment and critical thinking; communication skills, and customer service focus.
• Strong organization skills and ability to multitask with demanding timeframes.

Preferred Qualifications

• 1-3 years experience working collaboratively as part of a team.
• Ability to understand, interpret, apply, and effectively communicate policy and regulation.
• Working knowledge of common organization-specific and other computer application programs.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.

Special Conditions of Employment

• Satisfactory conviction history background check.

• UCSB is a Tobacco-Free environment.

Job Functions/Percentage of Time/Duties

Serves as the primary administrative coordinator and communication point for spatial@ucsb as it is the lead institution on research project(s). Responsible for implementing program decisions. Coordinates logistics for meetings related to the funded programs of the research team. Manages timeline and deliverables for all PI’s and Co-PI’s/subcontractors. Works closely with PI’s and Co-PI’s to ensure all deadlines are met. Assures compliance with Federal, State, and University policies and procedures. Assists faculty with schedules, miscellaneous duties, and special projects as they arise. Makes recommendations to PIs on all matters pertaining to running the programs in the center. Works with OISS to process and secure visas for visitors. Regularly provides materials for website, works to ensure the website is current and edits content regularly. Maintains calendar, publicizes all events, and establishes agenda for all planning meetings as well as an annual time-line for all events.

Researches funding opportunities and advises PI's and Co-PI’s on complex proposals, including those involving large collaborations, international collaborators, and complex contracts. Responsible for working with PI's to develop and submit their proposals to extramural sponsors and to ensure the proper commitment of institutional resources and compliance with institutional and sponsor policies. Responsible for all contract and grant activities including: development, proposal preparation and award administration. Coordinates closely with C&G Manager in Geography on all proposal submissions. Ensures progress and final reports are submitted on time. Coordinates purchasing, travel, personnel, equipment inventory, computing, and other actions. Ensures that all program participants comply with agency and UC policies for compensation and reimbursement.

Pandemic Statement

• UC Santa Barbara COVID-19 Informationhttps://www.ucsb.edu/COVID-19-information
• UC SARS-CoV-2 (COVID -19) Vaccination Program Policy (pdf)
• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)

• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment. In accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (Clery Act), UC Santa Barbara publishes an Annual Security & Fire Safety Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees.

This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus UC Santa Barbara-affiliated properties, and on public property adjacent to and accessible from campus. The report also includes fire statistics for on-campus student housing facilities, and campus policies concerning crime prevention, fire safety, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security & Fire Safety Report, visit www.police.ucsb.edu/asfsr. A hard copy of this report may also be requested by contacting the UC Santa Barbara Police Department at (805) 893-3446 or 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours.

The University issues two types of campus alerts: Timely Warnings and Emergency Notifications. Timely Warnings are sent for Clery-reportable crimes that are determined to be a serious or continuing threat to the campus community. Emergency Notifications have a wider focus than Timely Warnings and are issued for any significant emergency or dangerous situation involving an immediate threat to the health or safety of the campus community. Students, staff, and faculty can register and update their contact information for these alerts at alert.ucsb.edu. Everyone is encouraged to register their cell phone number so that they can receive text message alerts in addition to emails.

Campus safety is a collaborative effort that involves the entire community. The University encourages victims, witnesses, and community members who are made aware of crimes to report all incidents to the UC Santa Barbara Police Department at (805) 893-3446. To learn more about the Clery Act, please visit www.police.ucsb.edu/clery-act.