Job description
Location:
Planning
Planning
Address:
Beaufort, NC
Beaufort, NC
Company:
Carteret County Government
Carteret County Government
Requisition ID:
2023-042
2023-042
Job Type:
Full-Time
Full-Time
Posting Date:
02/15/2023
02/15/2023
Closing Date:
02/19/2023
02/19/2023
Administrative Manager
The Job
Carteret County Government is searching for an Administrative Manager to join the team. Do you have exemplary administrative, clerical and communication skills? If you want to be a part of the team, the Administrative Manager position may be the role for you!
The Location
Office location is in Beaufort, NC.
The Details
Hiring range $40,658.16 - $44,723.98
Posting expires 2/19/2023
Full-time with benefits including paid medical, dental and life insurance; retirement and 401(k) plans; and, paid sick, vacation and holiday leave.
Apply online at https://carteret-apply.pdsvista.com
The Job Description
General Statement of Duties
Performs difficult, skilled administrative support work providing supervision and accountability of a unit within a department. Provides oversight to a diverse range of support activities for assigned clerical staff or program.
Distinguishing Features of the Class
An employee in this class provides supervision of administrative functions within a work unit. Work involves interpreting policies and procedures of an assigned unit, resolving citizen complaints, training employees, and developing and revising work procedures. The employee is responsible for overseeing duties related to reception, public relations, and departmental transactions. Work is performed under the general supervision of a supervisor within the assigned unit and is reviewed through observation, conferences, evaluations, reports and internal and external audits.
Duties and Responsibilities
Essential Duties and Tasks
Additional Job Duties
Recruitment and Selection Guidelines
Knowledge, Skills, and Abilities
Physical Requirements
Desirable Education and Experience
Graduation from high school and one to three years of experience in a supervisory role within an office environment; or an equivalent combination of education and experience.
Additional Requirements
Work may require a driver’s license and specific certifications dependent on assigned department.
Performs difficult, skilled administrative support work providing supervision and accountability of a unit within a department. Provides oversight to a diverse range of support activities for assigned clerical staff or program.
Distinguishing Features of the Class
An employee in this class provides supervision of administrative functions within a work unit. Work involves interpreting policies and procedures of an assigned unit, resolving citizen complaints, training employees, and developing and revising work procedures. The employee is responsible for overseeing duties related to reception, public relations, and departmental transactions. Work is performed under the general supervision of a supervisor within the assigned unit and is reviewed through observation, conferences, evaluations, reports and internal and external audits.
Duties and Responsibilities
Essential Duties and Tasks
- Answers and directs all calls to the appropriate individual; often handles inquiries independently using available reference materials for the organization.
- Processes accounting, purchasing, and budgetary functions for the Department including monthly financial reports and reconciliation; orders supplies and materials and serves as primary contact in the assigned department.
- Schedules appointments and maintains calendars.
- Maintains files both electronically and manually.
- May issue permits.
- Interprets a variety of rules, regulations, and information on the program, department’s and organization's activities in absence of a program manager.
- Independently drafts and composes routine correspondence and responses and transmits without supervisory review.
- Operates personal computers and other office equipment, including various software, to prepare correspondence, memoranda, notes, minutes, reports (daily, weekly, monthly or yearly) or other materials; reviews work for compliance with instructions, spelling, punctuation and basic grammar; proofreads final copies.
- Serves as departmental contact for computer needs; creates and maintains database files.
- May process billing and accounts receivable aspects for accounts related to planning and inspection fees.
- May enter and maintain data bases.
- May create brochures, compile and lay out newsletters, create forms, or other informational vehicles.
- Requests information using standardized or created forms; compiles information requiring the selection of data from well-established sources, from interviewing customers and the public, and from other records, internet or similar sources.
- Screens and routes materials according to content of communications; may provide research support to administrative or professional staff by pulling materials from files.
- Maintains activity records and files; initiates appropriate follow-up or further action based on the status of office activity or predefined schedule.
- Reviews office records and reports and identifies potential inconsistencies; determines cause(s) and resolves with staff and outside personnel.
- May accept and receipt payments for taxes, fees, or other payments and prepare deposits.
Additional Job Duties
- Performs related duties as required.
Recruitment and Selection Guidelines
Knowledge, Skills, and Abilities
- Considerable knowledge and ability to use correct English grammar, vocabulary and spelling.
- Considerable knowledge of county function to which assigned and related policies, procedures and regulations.
- Considerable knowledge of software applications including Microsoft Office Professional, and other related software; may require ability to inquire on Arc View.
- Thorough knowledge of office practices and procedures.
- Working knowledge of arithmetic and its uses in general office work.
- Ability to communicate effectively in person and by telephone.
- Ability to gather and provide information and instructions on departmental programs based on inquiries.
- Ability to learn and understand organizational programs.
- Ability to be tactful and courteous.
- Ability to gather and compile materials from a variety of sources.
- Ability to operate various types of office machines efficiently as required by the position such as computer, calculator, copiers and other equipment.
- Ability to use judgment in organizing and establishing priorities assigned.
- Ability to record information, balance figures and compile information based on general instructions.
- Ability to arrange and file records, reports and files into a proper sequence.
- Ability to establish and maintain effective working relationships with supervisor, employees and the public.
- May require ability to plan, organize, monitor, and delegate duties to others.
Physical Requirements
- Work frequently requires the exertion of up to 10 pounds of force and infrequently requires the exertion of up to 50 pounds of force.
- Work frequently requires sitting, speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, pushing or pulling and repetitive motions and regularly requires standing, walking, climbing or balancing, and stooping, kneeling, crouching or crawling.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word and detailed and loud talking to convey detailed or important spoken instructions to others accurately, loudly, or quickly.
- Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.
- Work requires preparing and analyzing written or computer data equipment and observing general surroundings and activities.
- Work may have exposure to blood borne pathogens, dependent on assigned department.
- Work is generally in a moderately noisy location (e.g. business office, light traffic).
Desirable Education and Experience
Graduation from high school and one to three years of experience in a supervisory role within an office environment; or an equivalent combination of education and experience.
Additional Requirements
Work may require a driver’s license and specific certifications dependent on assigned department.
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