Job Title: Administrative Medical Assistant

Department: Tohono O'odham Nation Health Care (TONHC)

Division: Purchased Referred Care

Status: Non-Exempt/Full-time

Salary: $19.15 - $23.92/hr. (DOE)

Position Summary:

Incumbent is responsible for coordinating referred health care for the Tohono O’odham Nation Health Care’s patient population and providers.

Scope of Work: This position is located within the Tohono O’odham Nation’s Division of Nursing Services, and may be organizationally located and duty stationed at any of the Nation’s facilities located in Sells, Arizona, Santa Rosa, Arizona, San Simon, Arizona, and Tucson, Arizona. The incumbent receives administrative direction from the Supervisory Nurse Specialist of the area to which assigned.

Essential Duties and Responsibilities: (Depending on the area of assignment, an incumbent may not be required to perform some of the duties listed below):

• Arrange initial and follow-up patient referrals regarding all patient care treatment phases through the referral process.
• Responsible for assisting in determining patient eligibility, scope, and priority for the PRC program.
• Respond to PRC inquiries and requests for PRC assistance made to the care team.
• Respond to internal inquiries and requests, including medical, social service, dental, etc., and external sources (private sector health resources).
• Responsible for implementation of decisions made for the provision or denial of services.
• Responsible for ensuring necessary referrals are entered into the RCIS system.
• Assists patients in the scheduling of referred appointments.
• Provide education to patients on special instructions for referred visits.
• Follows up on referred visits scheduled to ensure the referring facility receives the visit records.
• Follows up with patients after referred visits to assist in coordinating follow-up primary care visits as necessary.
• Maintains the Nation’s commitment register for PRC funds for medical and dental services.
• Compiles reports of statistical data of referrals generated and closed every month.
• Responsible for keeping up-to-date pending and completed PRC patient files with a documented status of all written and verbal transactions.
• Works with Hospital professional and para-professional staff, local providers, tribal health committees; serves as a representative at meetings to create and maintain an understanding of the PRC programs and promote consumer and provider satisfaction.
• Incumbent must know computer applications relating to the PRC Program, including key entering and verifying all referrals and subsequent appointments for a panel of patients.
• Responsible for adding, deleting, changing, and verifying information in both the patient file and vendor.
• Contribute to a team effort.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of applicable federal, state, tribal laws, regulations, and requirements.
• Knowledge of legal regulations and confidentiality requirements, specifically the Privacy Act of 1974 and the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
• Able to define PRC services, including eligible person, how PRC supports direct care, federally recognized Indian Tribe, reservation, residency, descendancy, tribal affiliation, CHSDA, close social and economic ties, elderly, disabled, alternate resources, and medical priority levels.
• Able to obtain in-depth knowledge of all computer operations and sequence execution of Purchased/Referred Care programs and the online peripheral devices' relationship to the computer system.
• Knowledge of medical codes derived from the Indian Health Service Standard Code Book and the Contract Medical Care System Handbook.
• Able to learn Purchased/Referred Care guidelines and regulations necessary to assure that the prescribed procedures are appropriately applied.
• Broad knowledge of the various TONHC program functions as they relate to the Purchased/Referred Care program.
• Ability and skill to coordinate the PRC office with others (i.e., vendors, physicians, support services, state agencies, etc.)
• Prepares good oral communication and writing skills to interact with referral program personnel, contract care facilities, and providers.
• Demonstrate skill in communicating with people from varied backgrounds and cultures, including communicating effectively with a wide variety of people, especially interaction with irate patients.
• Ability to work independently, use sound judgment, and meet deadlines.