Administrative Officer 2
Full Time
San Francisco, CA 94143
Posted
Job description
Provides broad level administrative support within the UCSF Weill Institute administration, and reports directly to the Institute’s Program Manager and Director of Strategic Initiatives. Assists in Weill Building operational flow, collaborating with facilities, other departments, and UCSF Health. Assists in the planning and execution of symposia, other events, and community building activities for the Institute. Supports award/grant program management. Position requires 100% working on-site at the Joan and Sanford I. Weill Neurosciences Building at the Mission Bay campus .
Department Description
Established by the extraordinary generosity of Joan and Sanford I. "Sandy" Weill, the UCSF Weill Institute for Neurosciences leverages UCSF’s unrivaled bench-to-bedside excellence in the neurosciences to solve some of the most complex challenges in the human brain. It unites three UCSF departments - Neurology, Psychiatry and Behavioral Sciences, and Neurological Surgery - that are highly esteemed for both patient care and research as well as the Neuroscience Graduate Program, a cross-disciplinary alliance spanning 17 basic-science and clinical departments. Also included is the UCSF Institute for Neurodegenerative Diseases, a multidisciplinary research center focused on finding effective treatments for Alzheimer’s disease, frontotemporal dementia, Parkinson’s disease, and other neurodegenerative disorders. The Department of Neurology is a teaching, research and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has over 247 faculty and academic employees, 334 staff positions, and 182 trainees including: residents (50), clinical fellows (47) and postdoctoral scholars (85).
Required Qualifications
- Bachelor's degree in related area and minimum one year of experience / or equivalent experience / training.
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate, verbally and in writing, effectively with all levels of personnel as well as senior leadership and donors.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Ability to use discretion and maintain confidentiality.
- Strong service orientation.
- Ability to meet deadlines and follow through on assigned duties in an independent manner
- Ability to work well under pressure; ability to maintain a service-oriented approach
- Functions as the gatekeeper, understanding the requirements of the Weill Institute, in order to prioritize issues according to urgency.
- Ability to work well with others and as part of a team; being flexible in a dynamic environment
- Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Preferred Qualifications
- Experience in widely varied work, involving analyzing and evaluating many complex and significant variables.
- Graphics/web/publications applications such as Adobe Creative Suite.
- Familiarity with the organization's processes, protocols and procedures.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
004263 ADMIN OFCR 2 CX
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
Mission Bay (SF)
Shift
Days
Shift Length
8 Hours
Additional Shift Details
M-F; 8-5
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