Job description

Calling all candidates with hotel booking / hospitality / call center experience! Our client is looking to hire Assistant Coordinators to work FULLY REMOTELY. Must be willing to work a flexible schedule because this will require a weekly rotating schedule for Evening/Weekend Emergency phone coverage. The company is based in NJ, but candidates across the Continental U.S. can be considered.

The primary responsibilities include but are not limited to:

General Purpose/Summary of Job:

The Assistant Coordinator will be responsible for supporting the coordinators and management staff in handling various administrative tasks to ensure commitments are met on-schedule. In addition, Assistant Coordinators are also responsible for:

• Maintaining consistent communication with sales representatives, faculty and internal staff if program items prevent closeout
• Performing a variety of administrative tasks

Primary Duties and Responsibilities:

• Database management
• Budget management
• Daily phone support up to and including communication with sales representatives and faculty
• Review expenses for processing to ensure it adheres with pharma guidelines
• Run reports to fulfill invitation requests
• Sign in sheet review
• Work closely with other team members to ensure successful execution of meetings
• Adherence to various policies (i.e. confidentiality, sensitive communication, intellectual property)

Competency Requirements:

• Excellent interpersonal, customer service and organizational skills
• Exceptional attention to detail
• Good oral and written communication skills to successfully manage high phone and email volume
• Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
• Ability to work flexible schedules and/or extended hours to meet clients’ business needs
• Ability to maintain productivity while performing repetitive planning tasks for 7.5 hours daily
• Proficiency in MS-Office, Word, Excel and Outlook

Other Education/Skills Experience Desired:

• High School or equivalent; College Degree Preferred
• 5 years’ experience in field or related area

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you proficient with using Microsoft Office (Word, Excel, Outlook)?
• Do you have advanced Excel skills (Pivot Tables, V-Lookups)?

Experience:

• Office/Administrative: 2 years (Preferred)

Work Location: Remote

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