Job description

Job Summary

Position is responsible for assisting the Head Start Director in the administration and management of the Head Start program in accordance with state and federal regulations. This position supervises all center managers in the day to day operation of center level activity. The Assistant Head Start Director assumes the responsibilities of the Head Start Director in his/her absence. Individual must align all actions to support agency mission by ensuring all policies and procedures demonstrate integrity and ethical behavior.

Essential Duties:

Planning with Head Start Director:

• Assist in the development of a full community assessment once every three years with an annual update.
• Lead the annual self-assessment process of Head Start program September through March. Develop summary report complete for approval by Head Start Director first week in February.
• Monitor progress towards goals for Head Start programs as part of the annual self-assessment.
• Assist with annual review and revision of Content Area Plans and corresponding Policies during May/June.
• Research and investigate potential grant opportunities including writing, facilitating, and financial administration and oversight of various grants (e.g., Pre-K)

Program Administration & Monitoring:

• Assist with recruitment of Policy Council membership; support attendance of full council at meetings.
• Attends and serves as a staff liaison to the Policy Council.
• Follow MGCAA’s complaint resolution policy.
• Attend meetings of the Parent Committees periodically and as needed.
• Implement monitoring system and procedures to assure compliance with all regulatory processes, performance standards and regulations.
• Ensure standards for space, equipment and supplies are met.
• Attend state Head Start Association meetings, Board meetings, regional and state conferences and workshops as requested.
• Monitor enrollment on a weekly basis.
• Monitors and reports on all non-federal in-kind for partners and other funding source requirements.
• Assists in compiling reports and presenting data to program governance bodies as appropriate.
• Conduct in-depth on-site center visits to ensure compliance with on-going monitoring.

Training:

· Plans and schedules annual pre-service training for Head Start staff in coordination with component coordinators and administrative staff. Coordinates with purchasing department to secure event venue and solicit bids from vendors.

· In collaboration with component coordinators, recommends or provides specialized and ongoing training and technical assistance to meet program goals.

Fiscal:

• Assist Head Start Director as needed in the development of an annual Head Start budget and budget amendments in conjunction with the Fiscal Director.
• Adjust and adapt program to meet budgetary parameters as directed.
• Meet monthly with Head Start Director to assure budget oversight, to monitor monthly expenditures, analyzes variation from projections and initiate corrective actions as indicated and appropriate.
• Assist with preparation of request for funds and proposed work plan for federal Head Start applications – annually in October.
• Cooperates and engages staff in containing costs and eliminating waste.
• Prepares interagency agreements and memorandums of understanding for partners providing Head Start services and ensures accordance with all funding source requirements.

Personnel Administration:

• Work with Head Start Director to update career development plans and job descriptions of non-teaching staff annually in conjunction with evaluations.
• Directly supervise 20 Center Managers. Evaluates assigned personnel annually. Hold bi-monthly individual meetings to review plans and individual progress as well as holding a minimum of one group supervision/staff meeting to discuss programming and content specific information.
• Maintain in coordination with Head Start Director a system to support communication of current center events and challenges.
• Attend at least one Center Staff meeting at each site on an annual basis.
• Make recommendations to the Head Start Director as to the hiring, termination, advancement, promotion, or any other changes of status of Head Start center employees as needed.

QRIS, Pre-K and Day Care Licensing

· Coordinates the QRIS process; develops program strategies to increase or maintain high scores ensuring program quality.

· Guide non-licensed center through the Georgia Bright from the Start licensing process.

· Develop Pre-K grant application; implement and facilitate Pre-K contract and activities.

Community Collaboration:

• Enhance program image through community education such as regular press releases, web sites, speaking at community gatherings, etc.
• Ensure effective communication with all collaborative partners by hosting/participating in quarterly collaboration meetings.
• Create new and support existing community collaborations such as agreements with school districts, county and city governments, HHS, and other community partners.

Professional Development:

• Keep up to date on state and federal regulations governing all aspects relevant to this position.
• Participate in other local and state level meetings related to all aspects of this position.

Minimum Requirements of the Position

• Bachelor’s degree in business administration; Master’s degree desirable.
• Two years experience in supervision of staff, fiscal management and administration is desirable.
• Must be a US citizen; have a Permanent Resident Card, or an alien Registration Receipt Card (Form I-551)
• Must have and maintain a clean driving record (NOT TO EXCEED 6 PTS)
• Must have and maintain a criminal history absent of convictions for violent crimes or for any crime against children.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Head Start administration: 1 year (Preferred)

Work Location: One location

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.