Job Purpose:

The Assistant Property Manager is responsible for assistance with managing and overseeing the Operations and Maintenance of a first-class, high-rise office campus. The goal of this position is to provide superior service to the Buildings, Tenants and Ownership. The Assistant Property Manager reports to the Senior Property Manager.

Duties:

• Tenant Relations: Respond to Tenant requests; coordinate with Senior Property Manager, Engineering Department and Maintenance Staff to resolve problems. Maintain positive relationships with all Tenants. Respond to Building issues, problems, and concerns while ensuring compliance is maintained with the Building’s Rules and Regulations.
• Vendor Relations/Property Inspections: Perform periodic maintenance and janitorial inspections of the Property to assure maximum performance and efficiency. Recommend and direct alterations, maintenance and reconditioning of the property in coordination with the Senior Property Manager. Position will provide direction and supervision to the Service Contract providers to assure contract enforcement.
• Contract Management: Prepare Request for Proposals; obtain bids and present recommendations to the Senior Property Manager for timely purchasing of specific goods and services. Assist with development of contracts, routing of documents, vendor insurance compliance and project scheduling. Manage collection of vendor invoices and update Purchase Order/Contract Tracking log. Prepare Incident Reports and related documentation for Corporate, as necessary.
• Financial Reporting/Annual Budgets: Assists Senior Property Manager in detail with the preparation of the annual budget, forecasts and monthly variance reports. Assistant Property Manager is involved with planning and coordinating operation and capital expenditures, should understand the impact of variance on the NOI and Cash Flow of the Property and provide variance explanations to the Senior Property Manager for Ownership reporting. Prepares monthly bill back invoices for review.
• Building/Space Improvements: Assists Senior Property Manager with general contractor/subcontractor work coordination and access to building areas. Coordinate vendor maintenance space rekeying and signage requirements.
• Administrative Support: Responsible for preparation and tracking of Welcome Packages, preparation of tenant bill backs, tenant communications and events, as well as maintenance of related, Operations procedures materials.
• Assistant Property Manager will also perform other duties as assigned by the Senior Property Manager.

Objectives:

• Assistant Property Manager shall provide thoughtful, prompt, systematic decisions under time constraints. Present alternative solutions to problems and consider the impact of decisions.
• Assistant Property Manager shall articulate ideas, verbal and written in clear and understandable manner. Assistant Property Manager shall share information with others, seek feedback and constructive criticism. Assistant Property Manager will use diplomacy and tact to negotiate effectively.
• Assistant Property Manager shall understand the mission and values of the company and be committed to the objectives of the Senior Property Manager. Knowledgeable and adheres to company policies and practices. Understands the cyclical nature of the Real Estate industry and the impact on the Company’s and the Tenant’s business practices.

Skills/Qualifications:

• Ideal candidate will possess a minimum of 3-5 years property management experience.
• A valid California Real Estate License is preferred, but not requires for this position.
• Minimum 2 years college; B.A. /B.S. degree preferred.
• Must be computer literate to perform various computer functions. Experience with Microsoft Office, MRI, and work order software, a plus.
• Ability to multi-task and effectively organize responsibilities to professionally maintain the building management office.
• must be fully vaccinated for COVID-19