Job description

Job Summary:

Under general supervision, provides complex administrative support and project coordination for the Dean. Utilizes detailed knowledge of the organization's operations, policies, procedures, and personnel to analyze problems, determine approaches, compile and analyze data, and prepare reports/recommendations.

Job Duties:

• Plans, coordinates, and maintains the Dean’s daily schedule; planning and scheduling meetings, teleconferences, and making travel arrangements.
• Develops and composes correspondence, reports, and presentations as requested; maintaining confidentiality at all times.
• Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting.).
• Coordinates the administrative workflow of the department; recommends new processes as needed.
• May direct and delegate work processes and best practices to other administrative staff.
• Oversee office operations, ensures equipment, materials, and space are used efficiently and effectively.
• Maintains inventory of all office supplies and coordinates purchase orders.
• Supports functions related to the recruitment of staff and ongoing administrative responsibilities required to onboard and support staff.
• Manages the exit processes for staff who are leaving the institution and maintains all personnel files for the department per the retention schedule.
• Performs all other duties as assigned.

Education:

Bachelor's degree in a related field is required.

Experience:

Five years (5) of related job experience is required.

Job Type: Full-time

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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