MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody, foreign exchange, trustee services and depository to securities lending and other banking services.

With a diverse and dynamic network of offices across the globe, MUFG Investor Services provides challenging and rewarding careers. We achieve this by offering continuous learning and development, collaborative team work environment, promotion of work-life integration, and exposure to a wide variety of work.

Imagine your future at MUFG Investor Services where you can grow professionally, in a diverse and inclusive workplace that rewards your contribution.

#LI-Hybrid

The Associate Director, Executive Assistant is responsible for managing the schedule and communications of key company executives. This includes prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating international travel arrangements. The role is also responsible for handling and overseeing general administration tasks, ensuring all are coordinated to achieve a high level of productivity within the company..

• Provide comprehensive support to the EC members that they are responsible for, including all administrative and day to day needs, including but not limited to managing emails and calendar, coordinating all travel, appointment scheduling, external and internal meeting coordination, gathering documents to prepare for meetings and appointments, and providing daily schedule briefings to the EC member.
• Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers, and overseeing all incoming and outgoing communications, including emails, phone calls, reports and internal correspondence.
• Process expenses.
• Support in organizing corporate events and staff engagement activities for the location.
• Offer support to, and collaborate with, EA’s in other locations as needed (e.g. vacation cover and training).
• Knowledge of administrative management practices and procedures
• Possess excellent planning and organizational skills
• Exceptional knowledge and experience working with Excel, Word, and other Microsoft applications.
• Exceptional Outlook and calendar management skills.
• Exceptional document management - preparing documentation to meet daily requirements, decrypting PDFs prior to meetings, maintaining and filing important documents such as personal and confidential reports, meeting notes, letters etc.
• Exceptional travel management and coordination

• Bachelor’s degree in business administration, secretarial studies, or equivalent preferred.
• At least 8-10 years’ experience of combined office management and executive assistant experience in an international working environment.
• Previous experience in senior administration role as Executive Assistance in a global organization is essential.
• Finance industry background preferred

At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.

MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.

We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only to provide an accessible candidate experience.

MUFG is an equal opportunity employer.