AVP, Corporate Services | Administrative Office Manager for large reputable Financial Services firm in DTLA

Full Time
Los Angeles, CA 90001
Posted
Job description
Assistant Vice President, Corporate Services

Our client is a large reputable Financial Services firm with over $100B AUM located in Downtown Los Angeles |DTLA]. They foster a healthy work-life balance with great internal progression and excellent benefits. They are seeking an Experience and Dynamic Assistant Vice President who will be joining their Corporate Services team.

Summary:
Assistant Vice President (AVP) will be responsible for the management of the Los Angeles office facilities, along with other administrative-related functions.

Responsibilities:
  • Corporate real estate management:
  • Ensure the tracking and coordination of LA office lease agreements and key dates.
  • Responsible for strategy and space planning to ensure required infrastructure is in place tosupport local business requirements.
  • Manage all tenant improvement buildouts and projects.
  • General office administration and facilities management:
  • Responsible for managing the Los Angeles facilities and office services staff and functions, and for coordinating with the Brentwood office team to manage their general office administration and facilities.
  • Serve as the visible lead of Corporate Services in LA, interacting with all staff members(including senior executives) to collaborate on facilities-related solutions and provide a high level of customer services.
  • Oversee agile-seating program to ensure employees have access to clean and productiveworkspaces and make continuous improvements.
  • Serve as the management point of contact with the landlord for all building services and issue resolution.
  • Ensure the facilities are maintained at a high level, to the company's standards.
  • Oversee reception services, mailroom services, printing services, concierge, and meeting services.
  • Develop ergonomics strategy and ensure a productive and safe work environment.
  • Responsible for LA space management and reservation system, i.e., ensuring data integrity, managing conflicts, reporting and change management activities.
  • Responsible for LA and Brentwood budgeting, cost forecasting and cost controls.
  • Employee engagement and corporate philanthropy:
  • Accountable for LA Our Communities Matter platform.
  • Accountable for LA year-end celebration and other employee entertainment activities.
  • Co-lead and/or coordinate with Human Resources on wellness activities and other initiatives.
  • Responsible for LA Emergency Preparedness function and leading any LA business continuity or emergency events.
  • Manage Corporate Services facilities and other office-related vendors to ensure Company receives consistent and high levels of service at a competitive price.
Qualifications:
  • Bachelors Degree is required.
  • 7+ years experience in an office administration role in a large corporate office;
  • Industries preferred: Corporate Services from Hospitality, Hotel Management, Start Up, Tech or Legal Professional Services
  • Previous experience with internal corporate communications;
  • Relationship management, in particular, working with and supporting senior executives;
  • Oversight of a facilities team, including receptionist and mailroom staff members;
  • Prior experience as project management leader of large scale corporate planning activities (space planning, office move or build-out);
  • Strong working knowledge of Microsoft office application including Word, Excel, Outlook, and MS Project
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.
  • Experience with legal terms and contracts
  • Third party commercial negotiations with vendors
  • Familiarity with regional health, safety and other relevant requirements

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.

Intrested in this job?

Related Jobs

All Related Listed jobs