Job description

Bilingual Administrative Assistant
Job Summary

A fast-paced immigration law practice seeks a full-time bilingual (English/Spanish speaking) Client Coordinator for immediate hire.

Main Responsibilities and Duties

• Assist paralegals, attorneys, and other staff with various tasks

• Communicate with clients to collect documents and evidence needed for cases
• Receive client documents: make copies, scan and upload them to firm's database
• Assemble completed packets for mail; copy, scan, and upload documents to Firm's case management system
• Complete routine phone calls to clients/court/USCIS as requested by staff

• Interpret for appointments, hearings, and interviews as needed

• Translation of documents from Spanish to English and English to Spanish

• Keep detailed notes in Firm’s case management system
• Other administrative and office duties and errands as needed/ad hoc

• Back-up for receptionists and other administrative assistants

Qualifications and Skills

• Fluent in Spanish and English (oral, reading, writing)
• Experience in a fast-paced office environment

• Be extremely detail-oriented

• Outstanding organizational and multitasking skills

• Exhibit and maintain a professional and team-oriented attitude

• Ability to work well under pressure

• Good written and oral communication skills

• Proficient using Microsoft Office Suite and Outlook email/calendar

• Although team-oriented, the applicant must be able to work with minimal supervision, using their own initiative when appropriate

• Must be able to handle confidential information professionally and exercise good judgment

• Must be comfortable asking for additional information in the absence of clear direction

• May need to work occasional overtime

Benefits

Medical, dental, vision, and life insurance, long-term disability leave, YMCA membership, paid time off, paid holidays, 401(k) with employer match, parental leave. All benefits subject to probationary period.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
Masks required, plexiglass in reception areas and conference rooms

Education:

• High school or equivalent (Preferred)

Language:

• Spanish and English fluently (written and oral) (Required)

Work Location: One location

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