Situation Group, a global collective of digital-first advertising agencies and an award-winning nonprofit, seeks a Billing Coordinator with 2 years of experience to join our Finance team. This role will report to the Billing Manager. The selected candidate is detail oriented, collaborative and has excellent communication skills.

What You'll Do

The Billing Coordinator is an integral part of managing our client and agency accounts through the accurate and timely processing of client invoices, billing batches and vendor invoicing. This role works directly with the Billing Manager of their SBU to set up and directly service assigned clients within that unit. The Billing Coordinator will communicate with multiple internal teams and assigned client contacts to execute their day-to-day responsibilities

Our office is located in midtown Manhattan and we are currently working in-office three days per week.

Sample Day-to-Day Responsibilities

• Create & send weekly billing batches, monitor approvals
• Generate retainer invoices monthly, with consistency and accuracy
• Generate weekly production invoices
• Understand and use proper invoicing formats consistently
• Send client invoices, acting as the first point of contact for invoicing questions for those clients
• Set-up retainer and monthly/regular fee invoicing in accounting system
• Review work in progress and reconcile projects throughout the billing cycle
• Know quarter and fiscal year end dates and consistently apply that knowledge in financial period closeout processes
• Enter and process all Purchase Order (PO) related invoices
• Monitor open accounts receivable for assigned clients, providing reporting and follow-up as needed
• Run accounts payable reports & identify payments needed
• Collaborate with internal teams including Media, Production Management and Account Services

Requirements

• Ability to fluidly move between a variety of day-to-day responsibilities
• Detail oriented with strong organizational and prioritization skills
• Collaborative and solution-oriented
• Skilled with handling numbers
• Excellent communication skills, both verbal and written
• Competent in MS Office or related programs

Benefits

We offer a competitive base salary and a range of benefits and perks:

• Annual Salary: $50,000 - $58,500
• Health care plan (medical, dental and vision)
• Retirement plan with employer match
• Life and disability insurance
• Generous paid time off package that includes vacation, sick, “life happens” days, birthdays, summer Fridays and public holidays
• Paid family leave
• Cold brew coffee, snacks and fresh fruit
• Wellness resources
• Special access to New York City’s arts and entertainment scene

We have been honored for our commitment to our team with workplace awards from Crain’s, Best Companies Group, Cynopsis, Digiday, and Fortune.

Our Company

Situation Group is a digital-first collective of award-winning advertising agencies. We partner with leading entertainment, education and mission-driven brands, including Madison Square Garden, WICKED on Broadway, The Metropolitan Opera, Columbia University, Harvard Online, and No Kid Hungry.