Job description

Job Description:

Pay is determined by relevant experience, work history, education and internal equities. As part of our Diversity, Equity, and Inclusion practices, MHMR offers the maximum compensation for candidates based on their experience, education and internal equities of the agency. This practice removes biases in compensation and assist hires and/or promotions on pay equity in their appropriate position(s) at MHMR.

Starting Pay Rate: 18.00

I) Job Purpose

This position is responsible for providing customer service focused assistance with the planning, organizing, and coordination of purchasing and procurement activities across the agency. This is accomplished by following procurement and purchasing policies and procedures; developing specifications for purchasing goods and services and preparing procurement documents. This includes acquiring resources following best practices, within time constraints, and facilitating communication between the agency and its providers in order to deliver products and services according to the strategic business plan. This position will be responsible for assisting with the implementation of and supporting processes that provide timely, cost-effective, high quality contracts through cooperative and proactive procurement practices. Works under supervision, with latitude for the use of initiative and independent judgment.

II) Essential Functions

Provides organizational experience in all purchasing activities.

Performance Requirement(s):

A) Provides customer service and coordinates the purchase of merchandise, supplies, and equipment and services using established guidelines, rules and regulations, policies and laws; prepares, reviews, tracks and expedites purchase orders; review purchase order claims and contracts for conformance to company policy, regulations and laws. Maintain records of goods ordered and received.

B)Assist in the development and preparation of bid specifications; ensure requests for bids, quotes or proposals meet the minimum federal and state law requirements; coordinates the distribution of bid invitations to vendors; analyzes responses from bidders; maintain procurement files. Oversees or recommends purchase of items and awards annual contracts.

C)Assists in the maintenance of the procurement database and coordinates with departments and vendors to make purchases; monitor and track vendor performance; discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective action; develop and maintain relationships with key vendors

D Administer purchasing policies and procedures in conjunction with department-specific requirements, regulatory guidelines and state and federal laws in order to support business needs; assist with training of staff regarding purchasing and procurement practices and policies.

E) Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”

F) Perform other job duties or responsibilities as requested or assigned within Purchasing and Procurement team.

III) Knowledge of Laws, Regulations, Policies/Procedures, Skills, and Abilities

A) Problem solving and strategic planning

B)Knowledge of computers, printers, agency software, and network system: specifically, Microsoft Office Suite.

C)Knowledge of electronic data record-keeping.

D)Knowledge of the basic office skills: business terminology, spelling, punctuation, grammar, arithmetic, and filing systems.

E) Strong reading comprehension

F)Ability to communicate effectively in both written and oral format.

G) Ability to establish and maintain effective working relationships with others and all levels of MHMR staff.

H)Ability to work independently on difficult or complex tasks and keep accurate records.

I) Ability to take directions and follow instructions.

J)Ability to identify problems and propose solutions.

K)Ability to prioritize workload.

IV) Internal & External Customer Service

A) Contact with all levels of leadership from within the agency will be a normal occurrence; the employee will accomplish this with average written and verbal skills.

V) Travel

This position requires driving to and from locations for work and/and may require overnight traveling. Employees are required to have a license in good standing and be able to be covered by agency liability insurance. If personal vehicle is utilized for work travel, then maintaining personal auto insurance coverage is required.

V) Travel

A) Minimal travel between MHMR locations. May require overnight traveling.

VI) Equipment Used

A) Computer/internet/email, printer, copier, scanner, 10-key calculator, agency phone system.

Job Requirements:

VII) Minimum Qualifications

A) Minimum Education: High School Diploma / GED.

B) Defined Education: None

C) Preferences:

D) Substitutions:

E) Years’ Experience: Three years’ experience

F) Defined Experience: One year of experience related to purchasing and procurement of goods and services in a public section environment.

G) License/Certifications: Valid state issued driver’s license with acceptable driving record.

H) Special Courses:

I) Supervisory Experience: None required

VIII) Agency Requirements

A) All staff are required to participate in agency Emergency Preparedness and Environmental Safety programs and may be assigned by their department as a key/essential staff level function during critical events or for the purpose of sustaining business continuity.

B) This position may require temporary or permanent re-assignment to any MHMR Tarrant facility as determined by program needs and/or the Division/Director.

C) Assigned work hours may change as the needs of the agency change.

D) The Functional Title of this position may change as the needs of the agency change.

E) All work will be completed within the scheduled work hours. All non-exempt (hourly) employees are expected to clock in and clock out for each work shift, no work should be done off the clock.

F) Prior approval from supervisor is required for all Paid Time Off (PTO) and Overtime.

G) MHMR reserves the right to change, add to or eliminate positions as it deems appropriate.

H) Employment is at will, as well as agency needs may change.

I) Agency dress code is to be followed at all times.

J) Physical on-site presence, including regular attendance and punctuality, is an essential function of this position. Any changes or adjustments to your assigned work schedule or shift hours must be approved by your supervisor in advance.

IX) Occupational Demand Requirements

Note: Check the physical demands, mental requirements, and working conditions of the essential functions of the job. All jobs with the same job title must have the same requirements regardless if that requirement is not currently used by each employee in that position

Physical Requirements
Bending (neck)

Bending (waist)
Climbing (stairs)
Climbing (ladders)
Crawling
Dual, simultaneous, and simple grasping
Handling objects
Kneeling
Operating mechanical equipment
Operating motor equipment
Operating office equipment
Pushing
Pulling straight and hand-over-hand
Reaching (above/below shoulders)
Sitting
Squatting
Standing
Stooping
Twisting (neck)
Twisting (waist)
Using fine finger movement (manual dexterity)
Walking

Must be able to carry/lift loads of:
Up to 15 lbs.Carry Lift

15 to 44 lbs Carry Lift

45 to 75 lbs. Carry Lift

Ability to see (with visual aid)
Ability to see (without visual aid)
Ability to perceive depth
Ability to hear (with hearing aid)
Ability to hear (without hearing aid)
Ability to identify colors

Other Requirements

Speaking/understanding English

Counting

Writing

Communicating orally

Communicating electronically

Performing calculations

Reasoning and analyzing

Reading and comprehending

Accepting constructive criticism

Maintaining regular onsite attendance

Work Site & Environmental Conditions

Note: This job may have potential occupational exposure to blood or other potentially infectious materials.

Contact with water/liquids

Exposure to dust, fumes, gases, or chemicals

Exposure to excessive noises

Exposure to variations in temperature that may not be independently controlled. (dampness, humidity, cold, heat, etc.)

Exposure to unsanitary environments

Exposure to high-crime environments

Exposure to potentially hostile environments

Exposure to radiant/electrical energy

Exposure to silica, asbestos

Indoor environments

Outdoor environments

Slippery/uneven walking surfaces

Travel by motor vehicle

Travel by plane

Working alone

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Fort Worth, TX 76107: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Buyer: 3 years (Preferred)

Work Location: In person

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