Cash Applications Manager

Company Overview: For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers and commercial facilities across the United States. Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services. Kellermeyer Bergensons is reliable, cost-effective and professional. Our property services offerings allow our customers the option to bundle a combination of services or to select single services.

Work Location: Oceanside, California

Overview

KBS has an opening for an Cash Applications Manager in our corporate office in Oceanside, CA. The accounts payable clerk provides administrative and financial services. This includes monitoring of payments, processing them and the company’s expenditures. The accounts payable clerk should be able to perform these duties in an efficient and effective manner to make sure that the finances are updated and accurate and that the suppliers are paid according to the agreed upon terms.

Reports To: Director AR & Collections

This is a Full-Time, Non-Exempt position.

Essential Duties and Responsibilities:

• Responsible for applying all ACH, check, and credit card payments to open invoices in Epicor on a timely basis
• Responsible for monitoring unapplied deposits for month end reporting
• Ensure correct coding of all invoices
• Interact with vendors and operations within the company regarding questions & approvals
• Provides back up & cross trains within the department as needed
• Process employee expenses
• Responsible for processing subcontractor invoices for an assigned portion of the alphabet.
• Work with AP supervisor to ensure invoices are processed with correct due dates and applicable discounts are taken.
• All processing is done through the use of Net Suite and Excel.
• Accounting software is Epicor-experience with Net Suite or Epicor a plus but not required.
• Receive reports, invoices, and approvals
• Attention to detail.
• Able to work in a team oriented environment.
• Team fit very important.
• Customer and Field Manager Support
• Assist with field manager requests
• Assist with unpaid invoices
• Other duties as assigned

Qualifications:

• Minimum 3 years AP experience
• Proficient with Excel-Vlookups, Pivot Tables
• Excellent communication skills, meet deadlines, etc.
• Ability to work in fast paced, team oriented environment to meet deadlines with accuracy
• Experience with accounting software (Epicor a major plus but not required)
• Ability to manage and participate in cross-functional relationships
• Must have high integrity and excellent discretion as this position has access to highly confidential, sensitive information relating to employees, customers and technologies.
• Must have excellent interpersonal and telephone communication skills.
• Ability to organize, prioritize and handle multiple tasks with a sense of urgency.
• Must be able to work on a team in a fast-paced, customer service environment.
• Ability to speak effectively before groups of customers or employees of organization.
• Computer skills with Word, Excel and Outlook.
• Proficient at MS Office (especially Excel)
• Ability to function independently in a multi-task environment, as well as part of a team
• Ability to be flexible and multi-task
• Ability to prioritize projects and tasks
• Strong planning and organizational skills
• Detail-oriented, but able to grasp big-picture concepts
• Ability to follow the appropriate safety precautions
• Comfortable communication with all levels of management and employees
• Maintain strictest confidentiality and demonstrate trustworthiness

Requirements:

Personal: Integrity, work ethic, organization, detail oriented, adaptability, oral communications, written communications

Physical: Maintain emotional control under stress; extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.

Technical: Type 30+ WPM; proficient in Microsoft Word, Excel, and Outlook, Ten Key

Experience/Education: High school diploma; 1-3 years experience in accounting related position preferred.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment have minimum hazards. May include varying temperatures. Noise level is usually moderate.

What's In It For You?

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package.

KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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