36th DISTRICT COURT

JOB DESCRIPTION

JOB TITLE: Cashier

An AFSCME 3308 Bargaining Unit Position

REPORTS TO: Court Services Supervisor or Financial Services Supervisor

GENERAL SUMMARY:

Under the general direction of the Court Services Supervisor, or Financial Services Supervisor, performs various clerical tasks for the Court. Receives and accounts for large sums of currency and cash paid in person or by mail. Performs customer service functions with Management, Attorneys, Court Staff, Litigants and other government agencies. Specific duties may vary depending on the Division.

PRIMARY RESPONSIBILITIES & DUTIES:

Receives, records, and processes payments for fines, costs and fees made in person, mail or drop box. Issues checks and receipts. Daily balances cash register receipts with summary of revenue collected.

Accepts currency in the form of cash, money orders, credit cards and official/certified checks. Operates cash registers and posts payments to appropriate accounts.

Reconciles financial transactions using calculator and prepares bank deposits.

Meets or exceeds fiduciary duties consistent with Court policies regarding overages/shortages and case processing, court appearances and charges.

Processes bond transactions and maintains bond ledger including, but not limited to, posting bonds to files and ledgers on terminals. Balances bond reports and receipts with cash and/or bond register receipts. Balances inventories of outstanding bonds. Update bonds by reviewing cases associated with bond to determine how the bond is to be closed. Contact appropriate court personnel as needed.

Post bonds, remove warrants/suspension where applicable utilizing the Court’s JIS system.

Assesses fines and payments based on established schedule or decision. Posts payments to appropriate accounts.

Maintains various financial records and documents. Prepares summaries of payables and receivables. Uses computer terminal to post orders, payments and other information. Performs computer searches to locate information. Prepares schedules and special reports based on information compiled from financial and statistical data.

Responds to customer inquiries and problems (received by telephone, U.S. Mail, etc.) relating to payments, errors or policy and procedure concerns; performs troubleshooting functions on payment errors in the Court system.

Operates cash registers, bookkeeping machines, check writers and Court software to calculate, verify and record financial data, prepare checks to be refunded or applied to disposed cases.

Performs tax intercept duties, including responding to and troubleshooting inquiries and problems from the Treasury Department and defendants, processes refunds due from the Treasury Department, and maintains spreadsheets and other records related to tax intercept.

Schedule cases for next court proceedings, as needed.

Maintains confidential information regarding employee, financial and other Court records.

Performs general clerical tasks, as needed.

Performs other duties as assigned.

LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS:

Obtain and maintain all required state licenses and certification necessary to perform the functions of Cashier.

JOB QUALIFICATIONS:

The job requires completion of a high school education or equivalent.

Two (2) years of progressively more responsible experience in court operations preferred.

One (1) year customer service experience.

One (1) year general clerical experience required.

One (1) year experience as a cashier in a non-fast food hi-volume setting, or as a bank/credit union teller preferred.

Mathematical ability to make complex mathematical calculations with speed and accuracy

Computer skills necessary to effectively utilize word processing, spreadsheet and database applications.

Mental ability to frequently handle pressures related to simultaneous handling of multiple projects, working on projects requiring concentration and attention to detail, and dealing with concerns of citizens and employees, with distracting influences such as people, phone calls and noise.

Ability to communicate with Court personnel and outside organizations in the exchange of information.

WORKING CONDITIONS:

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  Normal office environment with little discomfort due to heat, dust, noise and the like.

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  Extended work day beyond 7.5 hours a day. Evening hours, holidays, and weekends will be required, when scheduled.

PHYSICAL CHARACTERISTICS:

Strength, dexterity, coordination and vision to use a keyboard and video display terminal on a daily basis. Ability to communicate with the public and court staff. Dexterity and coordination to handle files and single pieces of paper. Occasional lifting of objects weighing up to fifteen (15) pounds such as files, stacks of papers, reference and other materials. Moving from place to place within an office. Some reaching for items above and below desk level.

Ability to occasionally sit, walk or stand for long periods of time, perform repetitive movements and work in confined areas.

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. They are not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Determination of equivalent qualifications is within the sole discretion of Management.