The incumbent is responsible for a wide range of Department Assistant duties and assignments that support the Cataloging and Metadata Department and its 15 FTE faculty, 12 FTE staff, 4 FTE part-time staff, and 15-20 FTE student employees. The incumbent also completes specialist-level cataloging and metadata projects and is assigned direct stewardship over the library’s curriculum collection.

Essential Functions

1. Department Assistant

• Facilitates daily operations of the Cataloging and Metadata Department by:
  • Responding to inquiries regarding department/library policies, procedures, and services
  • Attending department-related meetings and taking minutes
  • Scheduling interviews for students seeking employment in the department
  • Managing the inventory, scheduling, and maintenance of over 56 workstations and other department equipment
  • Maintaining personnel files and reports
  • Serving as the department Records Liaison
  • Helping student employees resolve timeclock problems and questions
  • Training department employees on relevant hardware and software implementations
  • Updating department web pages
  • Performing other administrative tasks, as requested
• Serves as the first point-of-contact for those entering the secure 6750 area, directing and assisting visitors; also receives incoming phone calls and answers inquiries pertaining to cataloging and metadata
• Communicates with patrons regarding problematic requests or missing items
• Collects, maintains, and organizes accurate department data/statistics documenting catalog production
• Assists with the compilation of various internal reports, production cost analysis, and statistics/data required for ongoing library, university, and national reporting purposes
• Coordinates and distributes inter-departmental communications
• Coordinates and updates department travel requests and documentation with the Library Business Office
• Schedules and coordinates calendaring functions for the department chair and department personnel
• Administers and monitors expenditures from the department supplies budget, coordinates payments for faculty professional organization memberships and conferences, and manages oversees service contracts for office equipment
• On-boards new student and non-student employees within the department
• Coordinates and develops department-wide training for 15-20 student employees

• Hires, trains, and supervises 3-4 student employees directly

2. Cataloging

• Provides original and complex copy-cataloging and classification for books, media, kits, etc. associated with the Utah State Education Curriculum Adoption and Collection Program
• Oversees cataloging and processing of all materials considered “rush priority”, and locates/directs processing of all “patron in-process holds” and other requests requiring extra-ordinary handling procedures
• Assigns location metadata for all in-process materials
• Provides copy-cataloging and classification for new English language acquisitions not requiring subject analysis
• Provides support for the withdrawal process, the metadata classification and description for Electronic Theses and Dissertations, and reclassification projects
• Corrects collection codes and location metadata for materials transferred to new locations by the library’s various reference desks
• Participates in ongoing training and education in library-related technology, standards, and practices

3. Other Duties

• Attends Cataloging and Metadata Department, and other related meetings, as well as library-wide meetings
• Participates in committee assignments
• Participates in mentoring students as opportunities arise, and provides support to department personnel who participate in mentoring students

• Participates in job-sharing and educational opportunities to respond to challenges in direction and priorities
• Attends relevant conferences and webinars, as funding permits
• Assists with special projects given to the department that lie outside the scope of other major accountabilities

Education/Experience

Minimum education/experience required:

• Bachelor’s degree or 4 years of equivalent experience

Preferred:

• Master’s degree in Library and Information Science
• 1 or more years of office or office-related work experience
• Academic library cataloging, or other library experience

Skills, abilities, knowledge, licenses, certifications:

Required:

• Excellent interpersonal and written communication skills
• Ability to perform assigned tasks accurately and meticulously
• Ability to recognize, resolve, and/or refer problems/issues related to employees
• Ability to manage multiple and/or diverse responsibilities concurrently, while meeting quality and quantity standards
• Ability to work successfully with colleagues
• Ability to adapt to a technological environment with a strong service orientation
• Computer skills, including MS Office, e-mail, and Internet tools
• Organizational skills
• Supervisory skills

Preferred:

• Basic accounting/bookkeeping skills
• Experience in managing office workflow
• Skill in navigating through online proprietary cataloging tools, such as Cataloger’s Desktop, Classification Plus, and Subject Cataloging Manual
• Working knowledge of cataloging and classification industry standards
• Working knowledge of record import and export protocols
• Familiarity with Library of Congress Subject Terms and subject/name authority work
• Recognition of Roman alphabet-based languages; ability to decipher initial articles and diacritics related to these languages
• Experience with an online cataloging system

Employee Class: Staff (Full-Time)
Work Location: Provo Campus

Desired Start Date: As soon as possible
Job Close Date: 09/18/2022

Pay Level: 49
Approximate Starting Salary: $41,500 - $53,500, depending on qualifications

Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University recognizes the benefits of attracting and retaining a diverse workforce. We strive to create a welcoming workplace that promotes a sense of inclusivity and belonging.