Job description

Overview

As a Personal Assistant, you will manage the schedule for a prominent YouTuber. This person will play a vital role in the everyday function of the household (which also acts as production shoot locale) and the day-to-day schedule of the YouTuber. You will be responsible for overseeing both personal and professional commitments - including working as on-set support during shooting and ensuring that all aspects of the property are in order. We are looking for an assistant who truly loves working with people, is highly motivated and a high-energy individual.

Schedule

The typical work week is Monday through Friday, 9am-5pm. (Weekend availability as needed) This role is based in Blue Bell, PA. The Personal Assistant will be required to adapt to shifting schedule changes and available for travel.

Responsibilities

• Maintain overall cleanliness and order to the property on a day-to-day basis
• Manage and organize an ever changing calendar and complex schedule for both business and personal matters
• Staying ahead of needs in home and office
• Manage talent calendar and assist in scheduling all meetings, calls and bookings
• Making travel arrangements, planning events and organizing into detailed itineraries using project management tools
• Primary contact between contractors, outside vendors, and and other household staff such as hair/makeup artists, stylists, etc.
• Ensure projects are completed from start to finish: including tracking down new vendors, receiving materials, facilitating the relationship, making payments, etc.
• Assist with local and online purchases/returns of personal clothing/accessories on an as-needed basis
• Keep supplies for the business and personal home fully stocked, including groceries, toiletries, office supplies and more
• Run errands as necessary
• Domestic duties: keep the house clean and organized at all times, including daily laundry, dishes, etc.
• Unbox all incoming daily packages/mail and organize
• Management of home and personal tasks in addition to office administration responsibilities
• Prepare or order daily meals for talent and ensure the kitchen is stocked

Requirements

• At least two years experience as an assistant, preferably working with talent, celebrities or within a creative/entertainment agency
• Poised and professional when dealing with everyone from vendors to celebrity guests by phone, email, or in person
• Ability to remain agile dealing with rapidly shifting priorities
• Strong organizational skills
• Must be obsessively detail oriented, great with time management, and a master multi-tasker
• Intuitive and proactive when it comes to anticipating personal and business needs, resolving conflicts, and coordinating with a larger team
• Must have strong written and verbal communication skills
• Excellent at transcribing verbal notes and managing electronic documents
• Must be able to handle sensitive and private information with discretion
• Comfortable working on projects independently and with minimal guidance or oversight
• Proficiency with Google Suite, Microsoft Office, and common Mac applications
• Cooking/meal preparation skills a strong plus

Job Types: Full-time, Contract

Pay: $15.00 - $25.00 per hour

Schedule:

• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Blue Bell, PA 19422: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to travel as needed?

Work Location: One location

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