Job description
Works closely with City Department Directors and employees related to City business and activities; determines source of problems and identifies appropriate department; implements action necessary to satisfy all involved.
Makes hiring recommendations; instructs and trains deputy city clerk on City policies and procedures; evaluates employee performance and program effectiveness in achieving goals.
Plans, organizes, and schedules work assignments; monitors city activity related to recording and documentation.
Coordinates and oversees all city elections works closely with the Bonneville County Clerk to coordinate and assure compliance with election procedures; process and issues all licenses including business, tradesman, and day care, acts as City archivist in controlling records storage, purging and archiving; acts as Historian, recording ordinances, agreements and formal documents; processes public records requests.
Develops and submits budget; publishes reports, ordinances, and legal notices; prepares Council Agenda; attests Mayor’s signature on official City documents.
Maintains City Clerk’s page on City website to allow public access to Council minutes, Council Agendas and other city information and records.
Develops and maintains policies and procedures for city-wide records management.
Performs related duties as required.
2. Knowledge, Skills, and Abilities:
Considerable knowledge of modern business management practices and procedures; working knowledge of various software for office operations including, license applications processes; city council meeting agendas and minutes; cemetery; working knowledge of city government and interrelationship of various city functions; working knowledge of budget preparation; working knowledge of principles of supervision; working knowledge of technical writing; working knowledge of coding, classifying, and indexing methodologies related to recording City ordinances, laws, contracts, and documents.
Ability to acquire considerable knowledge of State and Local Statutes pertaining to City Council proceedings; ability to understand and interpret laws and ordinances governing the operation of the office of City Clerk; ability to write clear and accurate reports on a variety of subjects; ability to plan, organize, and coordinate the work of clerical staff; ability to communicate effectively, verbally and in writing; ability to develop and maintain effective working relationships with elected officials, Division Heads, subordinates, and the public.
3. Special Qualifications:
Must be bondable.
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain. Periodic walking, standing, stooping, sitting, reaching, required in normal course of performing essential duties. Talking, hearing, and seeing essential to effective performance of the job. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.
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