Botetourt County Public Schools

Job Descriptions

www.bcps.k12.va.us

GENERAL RESPONSIBILITIES:

Perform skilled clerical work requiring a qualified typist; prepare and maintain records; serve as clerical support to the school assistant principals, guidance department, staff, and faculty.

ESSENTIAL TASKS:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Serve as clerical support to the assistant principals.
• Perform school receptionist and telephone operator duties.
• Assist students and teachers.
• Prepare and maintain files and records.
• Meet and screen visitors, answer telephone and process mail.
• Maintain confidential information.
• Record daily attendance and call parents if a student is absent.
• Maintain records of excessive student absences and unexcused absences.
• Write absentee and tardy slips, issue passes.
• Make announcements on the public address system.
• Prepare and call in work orders and purchase orders when requested.
• Sort and distribute mail.
• Maintain calendars, demographics, and schedules.
• Prepare files and records for entering and withdrawing students.
• Respond to inquiries about programs, qualifications, test requirements, procedures and policies.
• Verify information for athletic eligibility.
• Maintain student files and respond to transcript requests.
• Maintain profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Handle a variety of routine technical and administrative assignments.
• Operate standard office, word processing and data processing equipment.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Setup and maintain office procedures and filing systems.
• Assist with scheduling substitutes and maintaining staff attendance records.
• Type letters and memos, reports, bulletins, agendas, schedules, manuals, student files and records.
• Handle a variety of routine technical and administrative assignments.
• Setup and maintain office procedures and filing systems.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

General knowledge of standard office practices, procedures and equipment; general knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type, ability to prepare and maintain computerized records and systems; ability to meet the public effectively.

EDUCATION AND EXPERIENCE:

High School Diploma/ GED. Considerable secretarial experience or an advanced secretarial

training certificate/degree. Knowledge of Munis and Power School software.

A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS:

None

SPECIAL REQUIREMENTS:

None

Last Update: June 2019