YWCA Seattle | King | Snohomish is an Equal Opportunity Employer. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

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Client Support Specialist

Summary

The Resident, Guest and Client Support Specialist (RGC Support Specialist) is responsible for providing high quality, culturally-responsive and consistent in-person and by-phone customer service to all residents, clients, guests, staff, volunteers, donors, and community members in a diverse and busy environment. Service includes providing simple referrals to YWCA programs and to community resources as needed. This position also acts as a first responder to emergency situations on site; the YWCA Seneca building is the main after hours emergency call center for YWCA residents.

The RGC Support Specialist may be the first YWCA person who guests and clients meet. Strong interpersonal skills, a positive attitude, patience, and a professional appearance are extremely important.

This is a Regular Full Time position where the Resident Guest Clinic Support Specialist is called on an as-needed basis. The front desk is open 24/7 and shifts may become available on weekends, weekdays, and evenings. This position has a social justice component that requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.

Responsibilities

Customer Service:

• Greets residents, guests and clients, answers questions about various YWCA programs with a positive and professional attitude
• Treats all guests, residents, staff, clients and volunteers with respect and dignity regardless of race, ethnic background, gender or socioeconomic background
• Answers all incoming calls, directing them to appropriate departments and takes messages when neede
• Maintains calm, caring and professional demeanor at all times, especially during stressful situations
• Communicates appropriately in a diverse environment
• Maintains confidentiality, discretion and professionalism by not discussing residents, guests, staff or clients with others
• Maintains proper relationship boundaries
• Adheres to all Volunteer Services protocol relative to volunteer usage, recognition and monitoring
• Actively engages in agency-wide Race and Social Justice Initiative (RSJI) and strives for racially equitable outcomes; takes responsibility for creating and maintaining a safe and welcoming community by making room for people of color, trans and gender-non-conforming folks and other populations who routinely encounter systemic oppressions

Administrative Duties:

• Records all pertinent information in log book, and emails case managers, apartment managers, directors, or others as needed
• Assists in maintaining required supplies and forms
• Sorts and accurately distributes staff and client mail
• Understands and follows all policies in the RGC Support Specialist policy manual as well as other YWCA Manuals
• This position description generally describes the principle functions of the position, the level of knowledge and skills typically required and the general scope of responsibility. It is not intended as a complete list of specific duties and responsibilities and should not be considered an all-inclusive listing of work requirements. Individuals will perform other duties as assigned

Client Referral and Resources:

• Recognizes residents who receive Shelter services and report issues to case manager as needed regarding the welfare of these clients
• Provides necessary services and referrals when Shelter case manager is not available
• Ability to de-escalate conflicts or crises in the lobby area between residents and other community members and direct them to appropriate staff who can provide next steps

Emergency Response:

• Understands and regularly uses the Emergency E-Book Troubleshoot Manual
• Carries out all communications in a timely manner
• Responds to crisis by providing information to resolve the crisis which may involve contacting appropriate YWCA staff
• Follows emergency response guidelines and policies, including:
• Communicating with designated staff as needed to ensure emergency response happens quickly
• Completing incident reports as required
• Filling out required Emergency Resident Call forms and distributing as directed

Safety Monitoring:

• Checks in overnight visitors of residents and has resident fill out appropriate forms
• Checks in visitors with appropriate ID, record information legibly on visitor list
• Maintains confidentiality of all residents and clients by not giving out any information without Supervisor approval
• Monitors activity in the lobby area and on cameras throughout the building and enforces policies regarding building and resident safety
• Monitors women and men’s bathroom keys (keeping them behind the desk)
• Provides access to residents, guest and clients in accordance with the established guidelines and policies
• Attend required safety trainings and meetings; follow all safety and health guidelines, standards, practices, policies and procedures; and actively participate in the agency’s Emergency Preparedness program and activities
  

Qualifications & Core Competencies:

Ability to work with the public, residents, and people in crisis; minimum 1 year of experience working in a social services setting preferred

Ability to work as part of a team, with a positive customer service approach and work under pressure

Ability to maintain calm, caring and professional demeanor (especially in stressful situations)

Demonstrated commitment to antiracist principles

Demonstrated understanding of the intersections of race and poverty

Experience working with communities of color and people from different cultures than your own

Demonstrated knowledge and skills of basic computer competencies such as emailing, calendaring, entry-level data entry and familiarity with Microsoft Office products

Benefits

Excellent benefits package includes medical insurance, retirement plan, generous vacation, holiday, and sick leave plans. Typically, after two years of employment, employees are eligible to participate in the YWCA Retirement Fund with an employer match of 14%.

COVID-19 Vaccination Requirement

All new hires must be fully vaccinated in accordance with CDC guidelines prior to their first day of employment.

Physical Demands

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:

• Continuous use of speech, hearing and sight abilities in performing job duties
• Continuously repetitive use of hands and wrists and frequent fingering, handling, grasping and reaching in using computers, telephones, fax machines and other office equipment and supplies
• Continuously sitting, often for extended periods while performing desktop activities
• Continuously walking to other departments and occasional standing in performing duties
• Frequent lifting and carrying of up to 5 lbs. of paperwork and files
• Frequently bends and stoops while obtaining files in lower drawers

• Continuously over 80% time, Frequently 20-80% time, and Occasionally under 20% time